Track and maintain HR data of foreign workers, conduct weekly briefing for new foreign hires and administration of housing regulation checks
Day-to-day operation activities include but are not limited to organizing and facilitating the company’s onboarding procedures for new foreign hires, drafting letter of appointments and processing of invoices pertaining to foreign worker management
Ensure timely and accurate execution of all onboarding operations and sending correspondences regarding these new hires and relevant stakeholders
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Ensure compliance with statutory requirements, labor laws, and internal policies. Monitor changes in regulations and proactively implement required changes to policies and procedures.
Oversee and manage Workday process for accurate record-keeping and data integrity. Ensure employee data in Workday are up-to-date.
Ensure transactional operations and record maintenance are accurate and efficient by executing or implementing regular quality checks on workflows for proper control and audit measures.
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Enhance leadership maturity and team dynamics by coaching managers and employees and implementing tailored development programmes with ongoing feedback mechanisms.
Mediate conflicts and advise on complex matters such as organisational adjustments and change management to maintain harmonious workplace relations.
Foster cultural alignment and employee engagement throughout the region by collaborating with teams to diagnose challenges and co-create effective solutions.
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Partner with HRBPs and functional leaders to ensure clear goal alignment, rating consistency, and fairness across teams.
Facilitate performance calibration discussions to uphold equity and organisational standards.
Oversee the administration and optimisation of performance management systems and tools, ensuring usability, data accuracy, and process efficiency.
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Data Governance & Quality Assurance: Execute high-accuracy data updates and perform rigorous audits of employee records against source documentation to maintain the "Source of Truth" across all HRIS platforms.
Reporting & Actionable Analytics: Deliver scheduled and ad-hoc reports by extracting and validating data from various HR systems, providing stakeholders with accurate data to support business decisions.
Compliance, Privacy & Governance: Ensure 100% compliance with global data privacy regulations (e.g., GDPR), internal controls, and local statutory requirements through secure data handling and administration.
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Create/maintaining an updated HR Knowledge database; a common repository for HR policies, Standard Operating Procedures (SOPs), letter templates, forms and tools to promote operational consistency.
Monitor regulatory changes and assess policy implications.
Coordinate with Legal, Risk, and Audit teams to ensure compliance.
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Compliance, Privacy & Governance: Ensure 100% compliance with global data privacy regulations (e.g., GDPR), internal controls, and local statutory requirements through secure data handling and administration.
Continuous Improvement Mindset: Proactively identify and implement process enhancements to boost productivity, improve cost efficiency, and increase customer satisfaction in collaboration with the Team Lead / Manager.
Knowledge Management: Maintain and enhance operational documentation, including Job Aids, SOPs, and FAQs, ensuring they reflect current best practices and support accurate inquiry resolution.
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Develop transferable skills in systems administration, data handling and HR communications.
Ready to learn HR hands-on and make everyday work better? Join our consulting team at GMS HR Co., where we support Malaysian organisations with practical HR solutions and people-first advice, working with us at GMS HR Co.
This internship acts as the backbone of our HR operations by supporting daily admin, HRIS maintenance and recruitment logistics so our consultants can focus on clients. You will gain practical experience helping processes run smoothly while learning core HR skills.
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