Assist with employee relations matters, including grievances and disciplinary cases, through documentation, tracking and follow-up while maintaining confidentiality.
Maintain employee records and HR documentation through e-filing.
Coordinate HR documentation and proper record keeping in partnership with Recruiters.
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Provide comprehensive administrative support to the Facilities Management team, including maintaining organized records, preparing documentation, scheduling meetings, taking minutes and tracking action items.
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Qualification from Finance or Accounting, Business Study, Management, Communication etc. Confidentiality and discretion Supervisory and managerial skills Networking and research Organizational & diversity skills Negotiating and decision making
* Confidence & attentiveness * Tolerant and respectful * Motivated, innovative and creative * Presentation Skills, * Good communication * Interpersonal skills * Preferable with fluent mandarin * Preferable working experiences
General Administration: Assist with daily office tasks to ensure efficient workflow.
Experience: Minimum 3 to 5 years of working experience in administrative support or a related field.
Transportation: Must possess reliable personal transportation (car or motorcycle) and a valid driving license for commuting and occasional work-related travel.
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Support procurement, logistics, and inventory teams with documentation and follow-ups.
File and organize physical and digital documents, including invoices, delivery notes, goods received notes (GRN), delivery orders (DO), and purchase orders (PO).
Monitor and manage office supplies and warehouse administrative tools.
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Connect with vendors and colleagues to grow your professional network across the business.
Love keeping things organised and reliable? Join our close knit team, working with us at TOR VISION SDN BHD, where we support local businesses by keeping operations steady and stock accurate.
You will be the backbone of day to day admin and stock work, making sure orders, records and office systems run smoothly so the rest of the team can focus on delivery.
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Coordinate the handling, distribution, and delivery of official company documents, including courier arrangements and maintaining appropriate delivery records.
Assist in coordinating company events and activities, including logistics, supplies, equipment, and other operational requirements.
Monitor and manage office supplies, equipment, and facilities, including basic maintenance and general office support.
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Continuously follow up on purchase orders, spare parts production, preparation, shipment, and estimated arrival dates, and ensure that order status is updated in a timely manner.
Communicate with suppliers in China via email or other work platforms regarding spare parts supply, quality issues, delivery delays, and other related matters.
Arrange international shipments, customs clearance, receiving, and spare parts allocation.
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