To undertake other functions and ad-hoc assignments of duties as and when assigned from time to time.
To monitor in maintaining office supplies inventory (stationery and pantry supplies) by checking stocks to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
To supervise in maintaining filing of invoice, receipts and monitoring updates.
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Answering, forwarding, and screen incoming phone calls/texts in a professional manner, and routing calls as necessary.
Filtering, sorting and distributing incoming mail, email and packages.
Assist with a variety of administrative tasks including filing system, data entry, photocopying, binding, laminating, sending letter/invoice/memo/reminder/notice, organizing forms, coordinating events and meetings etc. and making necessary plans to upgrade the administrative system to be more efficient.
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Coordinate meetings, prepare agendas, attend meetings when required, take accurate meeting minutes, record key decisions and action items, and follow up on outstanding tasks.
Prepare presentations, reports, spreadsheets, proposals, and other business documents while maintaining organized records and filing systems.
Support day-to-day office administration, including document management, office supply procurement, expense claims, and other administrative duties as assigned.
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