Administer monthly payroll processing, including statutory submissions (EPF, SOCSO, EIS, PCB), annual Form E & Form EA preparation, and Form 22 submission to local authorities.
Coordinate performance appraisal processes and probation review tracking.
Support in organizing staff training, engagement activities, and HR-related events.
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Submit utility bills to client. Ensure timely submission before 5th of each month.
Maintain proper filing and documentation of service report / DO (Delivery Order) and other records related to service providers' maintenance works, HSE (Health, Safety and Environment) related documents and other compliance-related records.
Prepare and distribute circulars, notices and communications to tenants as required.
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Ensure that the reception area is kept in a presentable condition and those newspaper, magazines and brochures are available to visitors is adequate and properly arranged.
Monitoring booking rooms for meeting & training and welcome board.
To handle key phone system (example to set voice mail, change of extension name and etc.)
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Establish and maintain an efficient correspondence system
Implement workflows and collate issue and receive documents in accordance with project requirements for the development, review and approval of design documentation and all other procedures, instructions, product certification and records that are subject to review and approval
Record issues and track location of control documents and drawings
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Performance: Oversee performance reviews to meet the organization's standards.
Workplace Culture: Foster a supportive and positive work environment. Encourage teamwork and handle conflicts to keep good relations among staff.
Office Management: Look after the office's daily operations, ensuring supplies, equipment, and facilities are well-kept for productivity and safety.
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