Mandarin speaker will be preferred."We are looking for Mandarin-speaking candidates who will be serving Mandarin-speaking customers."
Comprehensive administrative management: Overall management of all daily administrative affairs of the Johor Bahru factory, including office environment maintenance, asset and equipment management, supplier coordination, and work arrangement and guidance of the administrative team.
Human Resources and Compliance: Responsible for basic human resources work, such as employee file management, attendance statistics, and ensuring that factory operations comply with relevant labor regulations in Malaysia and other local regulatory requirements.
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Assist in the development and implementation of HR policies and procedures.
Coordinate the recruitment activities, including job posting, sourcing candidates, interviewing and new employee on board procedures.
Manage with agent in sourcing of foreign workers and oversees other related matters such as renewal of permit, welfare, accommodation, disciplinary issues etc.
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· Amoeba Report Preparation: Preparing daily production output base on section with support of documentation and system.
· Report Generation: Compile and generate daily, weekly, and monthly production reports for the Production Manager to review overall performance and efficiency.
· Quality & Safety Documentation: Assist in the systematic filing and maintenance of production control records and workplace safety checklists. Receive QC Inspection record and pass to QC team.
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· Amoeba Report Preparation: Preparing daily production output base on section with support of documentation and system.
· Report Generation: Compile and generate daily, weekly, and monthly production reports for the Production Manager to review overall performance and efficiency.
· Quality & Safety Documentation: Assist in the systematic filing and maintenance of production control records and workplace safety checklists. Receive QC Inspection record and pass to QC team.
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Issue weighbridge tickets and container seals and ensure proper documentation.
Coordinate with Farm, Operations, Shipping teams, transporters, forwarders, shipping agents, and other relevant parties on loading, receiving, collection, and delivery activities.
Prepare and issue shipping plans and related documents, including samples and courier items when required.
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To monitor the progressive billings, reminders and notice of termination to purchasers/end-financiers in accordance to the terms and conditions of the SPA.
To ensure timely billings, collection of progressive billings and proper handling of loan documentation.
Assist in project launches and others related events when required.
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Shift Handovers: Conduct comprehensive handovers at the end of each shift to ensure unresolved issues, pending arrivals, or system discrepancies are clearly communicated to the next shift admin.
Discrepancy Reporting: Immediately report and document any weight variances, damaged seals, or documentation errors to the Production Manager.
Filing & Record Keeping: Maintain organized digital and physical logs of all weighbridge tickets and daily transaction summaries for audit purposes.
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