Diploma/College degree or above; Human Resources, Administration, Business Administration or related fields preferred.Minimum 3 years of full-cycle HR & Admin experience in Malaysia, covering recruitment, employee relations, payroll, attendance, personnel records and office administration.Familiar with Malaysian Labour Law / Employment Act, employment contracts, EPF, SOCSO, EIS, PCB/tax and payroll processes.Fluent in Mandarin, English and Bahasa Malaysia (spoken and written); able to liaise independently with employees, suppliers, government bodies and HQ.Able to establish and improve local HR & Admin systems, handle labour matters, control administrative costs, coordinate activities and prepare reports.Detail-oriented, responsible, able to work under pressure, with strong communication, coordination, planning and problem-solving skills.Valid Malaysian work eligibility/residence status and long-term stability preferred; Chinese-funded company experience is an advantage.Ability to liaise with government agencies and other internal and external stakeholders.
Microsoft Office
Word
Excel
PowerPoint
Outlook
Communication
Organizational skills
Time management
Interpersonal skills
Multitasking
Prioritization
Detail-oriented
Prior experience in an administrative or executive support role is advantageous, especially in assisting top-level executives or managers.
Excellent verbal and written communication skills in Mandarin, English and Malay, with the ability to interact with individuals at all levels of the organization.
Proficient in using office software and technology, such as Microsoft Word and Excel.
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Diploma, Advanced Diploma, or Higher Diploma in Business Studies, Business Administration, Management, or a related field.
Proficient in Customer Relationship Management (CRM) systems, Google Workspace (Google Calendar and Google Meet), Microsoft Office Suite (Word, Excel, PowerPoint, and Access), and other office productivity tools.
Strong interpersonal and communication skills with experience in public relations, customer service, and stakeholder engagement.
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Scheduling Appointments
Calendar Management
Travel Arrangements
Communication Skills
Organization Skills
Time Management
Problem Solving
Attention to Detail
Record Keeping
Microsoft Office Suite
Discretion and Confidentiality
Proficient in Microsoft Office
particularly Microsoft Word and Excel.
Good data entry
documentation and filing skills.
Good organizational and communication skills.
Able to maintain accurate records and handle multiple tasks.
Personal Attributes
Detail-oriented
organized and reliable.
Responsible and able to work independently.
Good communication and teamwork skills.
Willing to travel between sites when required.
Able to work under pressure and meet deadlines.