Accurately enter and manage client data and financial information into tax software and internal databases, ensuring data integrity and confidentiality.
Provide comprehensive administrative support to the tax department, including managing correspondence, organizing files, and handling general office duties.
Utilize Microsoft Excel for data analysis, spreadsheet creation, and report generation to assist in tax research and client advisory services.
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Sales Administration
Customer Relationship Management (CRM)
Order Processing
Inventory Management
Microsoft Office Suite
Communication Skills
Time Management
Problem-Solving
Attention to Detail
We are looking for a responsible, adaptable, and proactive team member to support our operations, customer coordination, and sales support activities in a fast-paced startup environment(We are rapidly expanding and looking for capable executive assistant to support senior management team.
Job Responsibilities
Operations & Customer Coordination• Coordinate booking schedules and guest arrangements• Support pre-departure and onboarding arrangements for guests• Liaise with crew members, suppliers, agents, and partners• Assist in handling last-minute operational changes• Support charter operations and customer experience coordination
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Monitor policy expiry dates and follow up with customers/staff on insurance renewals and premium payments.
Provide customer service support by responding to insurance-related enquiries and assisting with policy information.
Promote insurance products and services to existing staff and customers through phone calls, email, messaging, and internal communication channels.
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Document Preparation• Assist in preparing letters, memos, notices, and official documents.• Ensure documents are formatted properly and completed accurately.• Photocopying, scanning, printing, and distribution of documents as required.
Communication & Liaison• Serve as a point of contact for internal and external inquiries.• Liaise with suppliers, clients, and internal staff for administrative matters.• Provide basic information and support to visitors and stakeholders.
Inventory & Office Supplies• Monitor and maintain office supplies and stationery inventory.• Assist in ordering and replenishing office materials when necessary.• Ensure office equipment and supplies are well maintained.
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Respond to employee inquiries regarding HR policies, procedures, leave, and employment matters in a professional manner.
Liaise with external agencies and statutory bodies such as EPF, SOCSO, LHDN, HRDCORP, CIDB, PUKONSA and related authorities to ensure compliance requirements are met.
Manage daily administrative tasks including filing, documentation, data entry, and maintaining organized records for HR and project administration.
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To assist the Pharmacist in the control, distribution and dispensing of drugs. The applicant will also be responsible in other related pharmaceutical and administrative duties as assigned from time to time.