To answer telephones and communicate regarding the status of purchase orders and related purchasing activities with vendors, branches, cost centres.
To obtain quotations and follow-up information from vendors when required.
To communicate with Finance / Head of Department and vendor accounting personnel to exchange information, resolve discrepancies and correct errors for vendor registration etc. To perform a variety of clerical duties in support of the purchasing function such as typing, duplicating, filling and answering phones, order and stock office supplies.
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To answer telephones and communicate regarding the status of purchase orders and related purchasing activities with vendors, branches, cost centres.
To obtain quotations and follow-up information from vendors when required.
To communicate with Finance / Head of Department and vendor accounting personnel to exchange information, resolve discrepancies and correct errors for vendor registration etc. To perform a variety of clerical duties in support of the purchasing function such as typing, duplicating, filling and answering phones, order and stock office supplies.
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Assist in negotiations with contractors and suppliers to ensure comply with the procurement policies, procedures, andguidelines.
Closely monitoring all out-going & in-coming tasks of the unit and advise to superior accordingly (Records & updates all incoming and outgoing tasks for the unit).
Preparing Contract Document for any special projects especially Time 26++.
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Contract Drafting Support: Prepare contracts using approved company templates and perform pre-review checks before submission for Finance review.
Contract Database Management: Maintain accurate records of contracts, renewal dates, expiry tracking, notice periods, and key obligations to ensure proper visibility and prevent missed renewals.
Governance Compliance: Ensure procurement activities comply with company procurement policies, approval matrices, and internal financial controls.
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Contract Drafting Support: Prepare contracts using approved company templates and perform pre-review checks before submission for Finance review.
Contract Database Management: Maintain accurate records of contracts, renewal dates, expiry tracking, notice periods, and key obligations to ensure proper visibility and prevent missed renewals.
Governance Compliance: Ensure procurement activities comply with company procurement policies, approval matrices, and internal financial controls.
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Issue Purchase Orders, monitor supplier commitments, and actively follow up deliveries to ensure materials and services meet project schedule requirements.
Liaise closely with Project Managers, QS, Site Teams, and Suppliers to consolidate material requirements, delivery planning, and site readiness.
Maintain accurate procurement records, supplier database, delivery tracking, and inventory movement for audit and reporting purposes.
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Review and understand technical scopes, drawings, specifications, and BOQs in collaboration with Engineering and Project teams.
Coordinate site briefings, technical clarifications, and contractor evaluations.
Manage sourcing and procurement for advertising and marketing services, including agencies, media buying, promotional events, signage, printing, and creative services.
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