Coordinates with suppliers on open or outstanding purchase orders, delivery schedules, and performance improvement initiatives.
Tracks and follows up on unfulfilled customer backorders to ensure timely fulfillment.
Liaises with vendors on part inquiries, purchase forecasts, pricing, shipping arrangements, and claims management for both customers and suppliers.
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Logistics & 3PL Coordination: Prepare delivery documents, track proof of delivery (POD), update delivery calendars, and coordinate site dispatch with 3PL carriers, warehouses, and project teams.
Invoice Audit & Verification: Perform thorough 3-way checks comparing incoming vendor invoices against Purchase Orders (POs), DOs, and rate cards.
Inventory & Procurement Support: Track stock movement records (inbound/outbound), reconcile DOs against inventory reports, and maintain accurate PO/DO documentation.
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Logistics & Shipment Coordination: Support domestic and international shipment arrangements, including coordination with freight forwarders, logistics providers, and internal stakeholders.
Documentation Management: Assist in maintaining procurement, logistics, import/export, and shipping documentation to ensure compliance and record accuracy.
Cross-Functional Collaboration: Work closely with sales, finance, engineering, and warehouse teams to facilitate smooth order processing and delivery execution.
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