Monitor vessel schedules, ETA/ETD, vessel changes, delays and container status.
Review and coordinate import shipping documentation, including Bill of Lading (B/L), Delivery Order (D/O), arrival notices and other relevant documents.
Coordinate with customs/customs-related parties on import clearance requirements and shipment matters.
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Coordinate with shipping lines on vessel schedules, booking, ETA/ETD, cut-off times, vessel changes and rollovers.
Prepare, check and coordinate export shipping documentation, including Shipping Instructions (SI), Bill of Lading (B/L), VGM and other relevant documents.
Ensure shipping instructions and required documentation are submitted accurately and within the required cut-off time.
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Compliance & Audits: Ensure all purchased materials strictly comply with Halal, HACCP, and quality standards. Prepare documentation and support both internal and external audits.
Cross-Functional Collaboration: Partner closely with Central Kitchen, Finance, and Outlet Managers to fulfill operational needs and support new product rollouts.
Reporting & Leadership: Manage and mentor the procurement team, submit monthly purchasing reports by the 6th of each month, and handle ad-hoc operational tasks as needed.
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Provide strategic financial insights and recommendations to the Head of Finance through analysis of financial performance, project progress, and competitor activity to support informed decision-making.
Monitor and analyse key performance indicators (KPIs) and financial metrics, proactively identifying risks, opportunities, and performance gaps.
Develop, implement, and enhance FP&A tools, dashboards, and reporting frameworks to improve data accuracy, visibility, and timeliness of insights.
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Conduct commercial negotiations on pricing, volume, payment terms, delivery terms and contractual conditions with customers and suppliers.
Manage and follow through on sales and purchase contracts to ensure transactions are executed according to agreed commercial terms and international trading practices.
Work closely with Finance, Supply Chain and Logistics to coordinate order fulfilment, shipments, documentation, credit control and timely collection.
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Coordinate with internal departments and external stakeholders to gather relevant information and support strategic projects and business initiatives.
Monitor and follow up on projects, assignments and key actions to ensure they progress according to agreed timelines and management priorities.
Maintain an effective tracking system for project status, milestones, deadlines and outstanding deliverables, and provide regular updates to the Senior Management Office.
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Collaborate with cross-functional teams to enhance inventory accuracy, streamline logistical workflows, and drive process improvement through proper implementation and periodic review of SOPs.
Manage procurement activities, including purchase order preparation, verification of import documents and pricing, and proper documentation and reporting of customs duty and SST exemptions.
Prepare, present logistics and inventory control and performance reports to management, providing data-driven insights for decision-making, while supporting staff training and development initiatives.
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