Partner with country and regional leadership to embed a high-performance, future-ready organizational culture
Act as a trusted advisor to country leadership on organizational structure, talent strategy, and workforce effectiveness
Lead strategic workforce planning, including support for mergers and acquisitions (M&A), demand forecasting, capability gap analysis, and talent deployment
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The Human Resource Executive is responsible for supporting the daily operations of the Human Resources function, including HR administration, employment documentation, payroll support, employee relations, recruitment coordination, training administration, HR systems management, and compliance activities. The role ensures efficient HR operations, accurate record management, and adherence to company policies and statutory requirements.
Drive organizational design initiatives that improve operational efficiency and effectiveness across business functions
Steer the performance management agenda with business leaders, ensuring robust differentiation, capability development, and timely interventions that raise overall organizational performance
Partner with the rewards function to develop market-driven compensation recommendations that strengthen employee performance, engagement, and retention
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Review, update, and enhance HR and Administration policies, SOPs, and processes to improve operational efficiency and service delivery to ensure compliance with Malaysian labour laws, statutory requirements, and industrial relations practices.
Oversee the payroll function to ensure accuracy, confidentiality, and compliance with government legislation, Acts, and local authority regulations to ensure accurate and timely preparation of HR Sustainability Reporting, statutory submissions, and internal HR analytics and reports.
Assist in administering and reviewing compensation and benefits programmes, including reward and recognition initiatives.
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To assist in onboarding and coordinate other training & development initiative in-house and external programmes. Familiar with HRD Corporation and claims.
Responsible for updating and monitoring employees data, attendance records for any habitual lateness / absentees, claims, leaves records.
To assist in preparation of monthly reports on HR-related matters.
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Oversee and manage the update, maintenance, and safekeeping of employee personnel files and related documents in both the HRM System and physical folders (P Folders)
Consult with management and relevant team to understand all necessary aspects and needs of HR and deployment of HR initiatives e.g., Staff Engagement, HRM system implementation, etc.
Provide strategic recommendations to management regarding potential improvements or changes to benefit offerings
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Employee Relations & Engagement - Serve as a point of contact for employees on HR-related matters and provide guidance on company policies and procedures.
Performance Management & Learning Development - Coordinate performance appraisal processes, including tracking appraisal schedules and maintaining performance records.
HR Compliance & Policy Administration - Ensure HR practices comply with labour laws, employment regulations, and company policies.
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Any other ad-hoc duties assigned as and when required
Foreign worker administration including liaising with government authority such as Immigration department, Embassy, prepare documents for passport or VISA renewal, arrange for FOMEMA medical check-up up to for foreign workers.
Prepare and manage HR functions such as employee record maintenance, HR documents, and letter preparation.
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Assist and support management and the leadership team with handling and resolving Human Resources issues. Assist employees with internal and external transfer requests and procedures. Monitor and assist managers/supervisors with hiring processes and issues. Coordinate and conduct applicant drug screens, reference checks, background checks, motor vehicle checks, and social security number verification. Maintain applicant flow, drug screen, orientation and transfer request logs. Create and maintain new hire and personnel files and enter them into Human Resources Information Systems. Assist with orientation of new employees. Monitor all hiring and recruitment processes for compliance with all local, state, and federal laws and company policies and standards. Ensure accurate maintenance of all employee records and files (e.g., interview documents, I-9's). Support processing and maintenance of payroll records in accordance with policies and procedures, as necessary. Inform Human Resources management of issues related to employee relations within the division or property. Create and maintain filing systems. Generate Human Resources data reports as necessary Answer phone calls and record messages. Create and type office correspondence using computer. Serve as Human Resources subject matter expert and participate on project teams. Train new hires on Human Resources processes, programs, policies, information systems, etc.
Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.