Ensure all project documentation is properly maintained in accordance with the Software Development Life Cycle (SDLC) and internal governance standards.
Coordinate with internal teams, vendors, and stakeholders to ensure alignment on project objectives, requirements, and deliverables.
Identify, track, and escalate project risks, issues, and dependencies to senior project managers or management.
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Office & Logistics Management: Monitor office inventory, assist with ordering supplies, communicate routine requests to facility vendors, and help organize business travel itineraries and asset tracking logs.
Document Archiving: Maintain systematic digital and physical filing structures for contracts, invoices, and compliance documentation to ensure quick access.
Currently pursuing a Degree or Diploma in Accounting, Finance, Business Administration, HR or a related field.
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Maintain a centralized contract repository and ensure timely renewals, amendments, and terminations.
Ensure contracts are accurately set up and maintained within SAP Ariba, in accordance with organizational standards and system requirements.
Support and follow through the end-to-end Procure-to-Pay (P2P) process to ensure seamless contract execution, compliance, and timely vendor payments.
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Coordinate meetings, prepare agendas and supporting documents, record action items where required, and follow up on outstanding matters with relevant stakeholders.
Liaise and coordinate with departments within the Division as well as internal and external stakeholders on administrative and operational matters.
Manage official travel arrangements, accommodation, itineraries, transportation and related travel claims for the Head of Division.
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Assist the Head of Quality Department and his/her assigned nominees) on the following (but not limited to) matters:-
- Responsible in the operational techniques and activities used to fulfill the requirements for quality control.
- Conduct quality control activities for the products of the Company in accordance to the SOP i.e. colony-forming unit (CFU) assay, flow cytometry analysis, etc.
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Prepare annual budgets and reforecasts for Regional office overall and all related sites; control actual O&M activities expenses compliance with the budgets and perform financial quarterly review, including but limited to O&M Profit & Loss (P&L).
Review for Regional office related Customers sites the quality of the services delivered, perform SLA-KLPI gap analysis and initiate, study the feasibility of specific project in order to propose productivity, technical improvements for the UPF on customer’s sites – in liaison with ENGIE services – related to the O&M, HSE processes, contingencies & emergency plans as well as UPF performances.
Bachelor’s Degree in Mechanical Engineering or equivalent
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Eco-Shop Marketing Berhad is one of Malaysia’s fastest-growing retail chains for household and essential goods, proudly serving communities nationwide. With over8,900 dedicated employees, we are committed to delivering quality products at affordable prices while creating memorable shopping experiences for our customers. We believe in building a team that is as committed to our mission as we are and we invite you to be part of our journey.
Eco-Shop Marketing Berhad is one of Malaysia’s fastest-growing retail chains for household and essential goods, proudly serving communities nationwide. With over8,900 dedicated employees, we are committed to delivering quality products at affordable prices while creating memorable shopping experiences for our customers. We believe in building a team that is as committed to our mission as we are and we invite you to be part of our journey.