Assist in the development, maintenance and updating corporate policies, Code of Conduct, Standard Operating Procedures (SOPs), guidelines, and governance-related documents, ensuring proper documentation and version control.
Maintain proper documentation, records, and tracking systems for strategic initiatives, stakeholder engagements, and corporate affairs activities.
Support the development and implementation of corporate communication materials, announcements, and related initiatives to ensure consistency of messaging and corporate image.
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Review investigation files and reports submitted by the Operations & Monitoring Unit (HQ/Regional), as well as documents, files, and reports from the Case Management Unit. Compile and submit the relevant materials for review and further action by the Head of Unit and/or Senior Management.
Ensure all investigation and enforcement records are well-maintained, updated, and easily retrievable for reference or audit purposes.
Assist the Head of Unit (HOU) in planning and coordinating internal or external training programs on a monthly or yearly basis, as required.
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Procurement, including coordination on calling of tender/ Request of Quotations, review for extension of procurement contracts e.g. graduation attire, refreshment, photography, logistic setups
Secretariat support for:
Major meetings (e.g. Board of Governors, Polytechnic Principals)
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