Implement workflows and collate issue and receive documents in accordance with project requirements for the development, review and approval of design documentation and all other procedures, instructions, product certification and records that are subject to review and approval.
Plan and record documents flow to and from all necessary parties, including clients, sub- contractors and the project office.
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Attention to detail, strong organizational abilities, and proficiency with document management systems and office software (e.g., MS Office, PDF tools) are beneficial.
Experience in engineering, construction, or infrastructure projects and familiarity with ISO standards or similar quality frameworks is an advantage.
A diploma or degree in Business Administration, Engineering, Information Management, or a related field, or equivalent practical experience, is preferred.
Ensure strong internal controls, risk management, and corporate governance practices are embedded across the finance organization.
Manage and coordinate external and internal audits, liaising with audit firms and country finance teams. Ensure compliance with IFRS, GAAP, and local tax and regulatory requirements in all jurisdictions.
Lead initiatives to enhance financial systems, ERP utilization, and reporting processes, driving greater automation, accuracy, and speed.
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Producing monthly progress reportto showprogress based on plannedand actual work at site (include S-Curve based on Cost Performance &Schedule Performance
Preparing mitigation/contingencyprogramme if there are any delay orslippage on the activities in ensuringcontractor are able to catch up thedelay
Follow up with site personnel oninputs for updating work programmeand highlight areas of delay as well aspropose recovery plan
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Work directly with the Chief Financial Officer (CFO) to proactively forecast and anticipate funding requirements on a “needs” basis.
Optimize the day-to-day utilization of internal digital finance tools. Additionally, provide vital transitionary support during the company-wide migration project.
Execute the standard CapEx operations and communicate budget utilization for allocated regions, working with Global Business Services (Finance) in Kuala Lumpur to improve project administration tasks, fixed asset capitalization process and contributing/leading the Normal cluster memo for the Regional Investment Committee (RIC).
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Implement workflows and collate issue and receive documents in accordance with project requirements for the development, review and approval of design documentation and all other procedures, instructions, product certification and records that are subject to review and approval.
Plan and record documents flow to and from all necessary parties, including clients, sub- contractors and the project office.
...
Work directly with the Chief Financial Officer (CFO) to proactively forecast and anticipate funding requirements on a “needs” basis.
Optimize the day-to-day utilization of internal digital finance tools. Additionally, provide vital transitionary support during the company-wide migration project.
Execute the standard CapEx operations and communicate budget utilization for allocated regions, working with Global Business Services (Finance) in Kuala Lumpur to improve project administration tasks, fixed asset capitalization process and contributing/leading the Normal cluster memo for the Regional Investment Committee (RIC).
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Maintain effective communication and coordination with internal project team members and external related parties to ensure timely document transfer and smooth information exchange
Analyze the actual needs of engineering document management and provide optimization suggestions and improvement measures to enhance the efficiency and quality of document management processes
Education Qualification - Diploma or above in a relevant field
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Tracking & Expediting: Monitor document review statuses and proactively follow up with internal engineers, consultants, sub-contractors, and clients to ensure timely approvals and responses to RFIs and submittals.
Reporting: Generate regular document status reports, overdue matrices, and progress dashboards for the project management team.
Project Handover & Closeout: Organize, compile, and index final handover documentation, including As-Built drawings, Operation and Maintenance Manuals (O&MM), and warranties for project closeout.
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Tracking various projects for Direct Material Productivity and Cost of Quality optimization at a granular level, recommend actions to get to planned performance.
Must be able to controller Job Night/ Morning according to shift
Manage all pre-order planning activities, including requisition planning, scheduling, and readiness reviews.
Expedite open purchase orders and coordinate with suppliers and procurement teams to support timely order confirmation and delivery.
Monitor and coordinate material movement activities, including inbound shipments, logistics planning, customs clearance, and site delivery readiness.
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Manage all pre-order planning activities, including requisition planning, scheduling, and readiness reviews.
Expedite open purchase orders and coordinate with suppliers and procurement teams to support timely order confirmation and delivery.
Monitor and coordinate material movement activities, including inbound shipments, logistics planning, customs clearance, and site delivery readiness.
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Support the maintenance of documents, including document tracking, library/document placement, binding and copying, to ensure availability for departmental office activities.
Support the coordination of document delivery, submission and handover to/from customers and subcontractors.
Support the preparation, operation and maintenance of the document control database.
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