Facilitate the organizing of communication/meeting sessions of senior management with Internal /external parties and ensuring all meeting sessions are well taken care of.
Coordinate and deal with senior management and family matters (official and non-official) including company events, social activities, school functions, investment portfolio, and any ad hoc requests to ensure tasks are completed in timely and accurate manner.
Ensure the senior management office, discussion room and boardroom are constantly well maintained.
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Work closely with cross-functional teams (Legal, Finance, Operations, and Project Delivery) to align commercial terms with business strategy and project requirements.
Support risk management efforts by identifying potential commercial and contractual risks and ensuring appropriate mitigation measures are in place.
Monitor project progress, deliverables, billing milestones, and payment terms using internal systems.
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Manage and maintain the director's calendar including scheduling and coordinating appointments, meetings and events.
Responsible to manage the direct report daily calendar. Have to demonstrate flexibility and problem solving to make any adjustment and prioritization from any last-minute changes.
A positive work attitude and a willingness to learn.
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To coordinate HR-related activities such as training, performance management and employee relations.
To keep abreast of all labour-related regulations, liaise with government statutory bodies and ensure compliance with such policies to minimize any legal risks and regulatory compliance issues.
To assist in preparing and maintaining documentation for ISO 9001 and other internal/external audits.
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Build trusted relationships with business leaders across Operations, Engineering and supporting functions to deliver people strategies that enable business performance
Complete job evaluations on new or reclassified roles, review benchmark market data, make recommendations for salary range and job classification, and update systems post approval.
Support the administration of incentive programs, variable bonus plans, retention programs, and recognition initiatives.
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This is an efficient processor, who with guidance and directions can meet demands of multiple, repetitive HR processes, tasks and inquiries.
The role has strong customer service focus while supporting employees and managers in resolution of their HR matters via supporting tools and processes and by effectively navigating customers towards solutions.
This role is guided and supported by Global HR Services peers and SME's as well as management and provides great insight into operational HR work for the candidate who is passionate about transactional HR work.
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Be in constant connect with Global Export control team and maintain updated lists of Designated countries with details of Listed/ Critical/ Countries of concern and classifications of Items (dual-use) and the necessary and sufficient due-diligence procedure. and keep all the stakeholders pro-actively aware.
In case where required connect with central team to fetch Risk Compliance Bureau reports for suspected entities.
Training Sales/Inside Sales team and related stakeholders on the Export Control procedure
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Plan and coordinate site activities based on material delivery schedules, resource requirements, site conditions, and work priorities.
Coordinate activities across different disciplines and between Contractors and the Project Management Team to resolve site issues, manage handovers, and maintain smooth project execution.
Diploma in Engineering discipline OR Degree in Engineering discipline
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