Prepare, review, and issue vehicle-related documentation in a timely manner, ensuring all information is accurate and complete.
Coordinate monthly vehicle policy renewal forecasts and monitor renewal notifications in collaboration with the Operations team.
Communicate and coordinate with government agencies and external stakeholders (e.g., PDRM, insurance companies, and relevant authorities) to address and resolve vehicle-related matters efficiently.
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Answering, forwarding, and screen incoming phone calls/texts in a professional manner, and routing calls as necessary.
Filtering, sorting and distributing incoming mail, email and packages.
Assist with a variety of administrative tasks including filing system, data entry, photocopying, binding, laminating, sending letter/invoice/memo/reminder/notice, organizing forms, coordinating events and meetings etc. and making necessary plans to upgrade the administrative system to be more efficient.
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Coordinate the handling, distribution, and delivery of official company documents, including courier arrangements and maintaining appropriate delivery records.
Assist in coordinating company events and activities, including logistics, supplies, equipment, and other operational requirements.
Monitor and manage office supplies, equipment, and facilities, including basic maintenance and general office support.
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Continuously follow up on purchase orders, spare parts production, preparation, shipment, and estimated arrival dates, and ensure that order status is updated in a timely manner.
Communicate with suppliers in China via email or other work platforms regarding spare parts supply, quality issues, delivery delays, and other related matters.
Arrange international shipments, customs clearance, receiving, and spare parts allocation.
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