Manage and maintain the director's calendar including scheduling and coordinating appointments, meetings and events.
Responsible to manage the direct report daily calendar. Have to demonstrate flexibility and problem solving to make any adjustment and prioritization from any last-minute changes.
A positive work attitude and a willingness to learn.
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Manage bidder registration and KYC verification, assist bidders with registration, and resolve auction-related issues.
Prepare and submit auction reports, bank reports, listings, invoices and payment-related documents, ensuring all submissions are accurate and completed within SLA.
Follow up on payments, deposits, refunds, parking charges, auctioneer fees and other related invoices with Finance and relevant parties.
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Payroll Support: Assist in gathering payroll data, calculating overtime, and submitting statutory documentation (e.g., tax, social security) on time.
supporting documents for internal or external auditors.
Office Management: Oversee office inventory, order supplies, liaise with office vendors (cleaners, IT support, building management), and maintain a professional work environment.
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Because many of your stakeholders will be located remotely, success in this role depends on strong communication skills and the ability to build effective working relationships across locations and time zones.
Manage complex calendars and coordinate internal and external meetings.
Resolve scheduling conflicts and proactively prioritize competing demands.
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