We are looking for a proactive Marketing & Operations Clerk to support our 5-clinic group (Ghama GR Holdings). You will be the "boots on the ground" to help modernize our clinics and grow our corporate patient base.
Provide comprehensive secretariat support to the Administrative Director of OCEAN, including managing calendars, coordinating meetings, booking meeting rooms, arranging travel schedules and processing claims
Deliver administrative and secretariat support for efficient execution of departmental administrative, operational and clinical matters
Record and update department’s calendar and meeting minutes
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Track promotional submissions, listing documentation, marketing plans, and commercial deliverables.
Provide administrative support for category management activities, including data consolidation, meeting coordination, and follow-up on outstanding tasks.
Support key business projects, events, roadshows, and new brand launches within the Commercial Health portfolio.
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Handle executive correspondence, reports, presentations, reimbursement, approvals, documentations, and confidential communications with discretion and accuracy.
Coordinate internal communications, employee engagement initiatives, and office events as required
Minimum Degree in any discipline with at least 5 years of relevant experience in a fast-pace MNC setting
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Maintain proper records of shipments, testing and certification documents.
Monitor incoming and outgoing communications (emails, calls, letters) and respond promptly.
Communication: Good interpersonal skills, able to communicate both verbally and in writing and liaise professionally at all levels within the company, both UK and overseas.
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Maintain database of our MDs’ contacts such as the scanning/ entering details of business cards, and keeping contacts up to date;
Collaborate closely with other Executive Assistants in the region, including providing support during periods of absence;
Assist in day-to-day general office administration work, including receiving incoming and outgoing mails (mailbox) and parcels, courier and dispatch arrangement.
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You will be responsible for providing secretarial support to Executive Assistants (EAs) and Managing Directors (MDs) assigned to you as well as providing general office support. The successful incumbent must be able to work independently, under tight deadlines and handle a wide variety of administrative matters. In addition, your responsibilities include:
To provide general, specialized, confidential and time sensitive operational and administrative support in an accurate and flexible manner.
To provide and maintain a full spectrum of secretarial and administration duties such as arranging meeting schedules, maintaining a proper filing system of documents, etc.
To liaise professionally and strictly confidentially with all levels of management,ndepartment, and business associates.
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