To assist senior PIC’s in handling the day-to-day follow ups from Clients meetings and instructions in the pre-event preparation phase.
To ensure all Company, third party suppliers and Client assets and belongings are secured and accounted for under your supervision.
To keep abreast of industry trends, technical developments and new technologies available to improve the Company’s capabilities and efficiency and reduce cost.
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Budgeting: support in data collection from divisions, input and prepare budget templates inclusive of cost allocation processes for management discussion and submission/uploading budget templates following Global timeline and instructions
Audit and Tax Support: Support in providing requested data and reports to ensure audit results, direct and indirect tax returns and submission are carried out timely and accurately.
Cash Flow Management: prepare and update cash flow template as assigned
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Be in constant connect with Global Export control team and maintain updated lists of Designated countries with details of Listed/ Critical/ Countries of concern and classifications of Items (dual-use) and the necessary and sufficient due-diligence procedure. and keep all the stakeholders pro-actively aware.
In case where required connect with central team to fetch Risk Compliance Bureau reports for suspected entities.
Training Sales/Inside Sales team and related stakeholders on the Export Control procedure
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Support team performance and development: Assist in supervising and developing team members by providing training, scheduling, performance feedback, and recognition to ensure productivity and growth
Minimum 2 years in a clerical role within a hospitality or large office environment.
Strong attention to detail, multitasking ability, and excellent customer service.
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Administer and monitor leave applications, medical certificates, disciplinary matters, and employee attendance records.
Prepare, maintain, and update ISO 9001 documentation, including Standard Operating Procedures (SOPs), Work Instructions, and related records.
Liaise with relevant government authorities and agencies regarding licensing matters, CIDB documentation, fire extinguisher servicing, and other regulatory requirements.
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· Collaborate with teams (e.g. Website, Communications) to solve technical challenges such as Wordpress management, integrations (Adaptis-ipay88) and system optimisation.
· Manage and optimise back-end systems (e.g. DynaMail, Alaya, SiteGIant, CiviCRM, Vodia, Automate, SiteGround, etc.) and system integrations (e.g. Adaptis-iPay88) to ensure reliability and scalability.
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