Ready to keep an office running like clockwork? Join us by working with us at HO HEAP SENG, a practical local company that values steady service and the people who make day to day operations possible.
This Admin Clerk role is the backbone of our small team, keeping tasks organised, information flowing, and colleagues equipped to do their best work.
Plan, coordinate, and facilitate INTRA-related visits by managing schedules, logistics, and communication with both internal and external stakeholders.
Maintain accurate and up-to-date student, employer, and internship records in the institutional systems (ECITIE and IMS) throughout the internship period.
Manage, monitor, and update INTRA databases and documentation to ensure compliance with institutional policies, reporting requirements, and audit standards.
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Price negotiation with suppliers to obtain the best and most competitive price for RFQ and track cost savings progress against target.
Support vendor management related matters in the VMS (Vendor Management System) which includes new vendor registration, obtaining complete vendor information, and vendor status updates.
Feedback on supplier performance and highlighting supplier issues to the Sourcing & Vendor Management officer.
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Monitoring and ordering inventory of office supplies.
Keeping the office area neat and tidy.
Receiving, sorting, storing, distributing, and retrieving incoming/outgoing mail, hard copy of documents as received from Contractors / NUR / Authorities / PBT etc.
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Maintain employee records, HR databases, and personnel files, ensuring all information is accurate and up to date.
Prepare HR documents such as employment contracts, confirmation letters, salary adjustment letters, warning letters, and other employment-related correspondence.
Coordinate employee onboarding, offboarding, probation confirmation, and orientation activities.
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Assist in the operation and general maintenance of the office equipment such as printers, lightings, photocopier.
Daily recording, compiling and maintaining of worker’s attendance record, wages, new staff, resignations, leave applications, and updating of employees’ personal data.