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Minimum of a Diploma in Business Administration, Office Management, or a related field. Fresh graduates are encouraged to apply.

Proven ability to manage office operations, including maintaining supplies, coordinating with vendors, and ensuring a tidy and functional workspace.

Excellent organizational and time management skills, with the capacity to prioritize tasks effectively and meet deadlines in a fast-paced environment.

Strong communication skills, both written and verbal, with the ability to interact professionally with colleagues, clients, and external partners.

Proficiency in data entry and record-keeping, with a keen eye for detail to ensure accuracy.

Experience or willingness to learn customer service principles to assist internal and external stakeholders.

Fluency in English and Bahasa Malaysia is essential. Proficiency in Mandarin is a significant advantage.

Familiarity with basic office software such as Microsoft Office Suite (Word, Excel, Outlook) is expected.

Provide comprehensive administrative support to the management team, including managing calendars, scheduling meetings, and preparing correspondence.

Oversee daily office operations, ensuring a smooth and efficient working environment, including managing supplies, mail, and general office upkeep.

Handle incoming and outgoing communications, including answering phones, screening calls, and responding to emails in a professional and timely manner.

Maintain and organize company records, files, and databases, ensuring accuracy and easy retrieval of information.

Assist with the preparation of reports, presentations, and other documents as required.

Coordinate travel arrangements and accommodation for staff when necessary.

Manage and process invoices, expense reports, and other financial documentation.

Act as a point of contact for clients and visitors, providing excellent customer service and directing inquiries appropriately.

Support HR functions by assisting with onboarding new employees, maintaining employee records, and coordinating training sessions.

Implement and maintain office procedures and policies to enhance efficiency and organization.