Guper Integrated Logistics Hiring! Full Time Maintenance Supervisor in Negeri Sembilan, Earn up to MYR 3,000 - Ricebowl

Responsibilities:

1. Maintenance Admin Oversight

• Maintain and update maintenance records, logs, and vehicle service histories.
• Track maintenance schedules and notify relevant personnel of upcoming preventive maintenance.
• Ensure proper documentation of breakdowns, repairs, work orders, and warranty claims.
• Prepare monthly reports on maintenance performance, cost tracking, and downtime analysis.

2. Procurement & Purchasing

• Source, evaluate, and negotiate with vendors and suppliers for spare parts, tools, tyres, lubricants, and workshop materials.
• Ensure cost-effective purchasing while maintaining quality and lead time standards.
• Maintain up-to-date records of approved vendors and pricing.
• Create and manage purchase requisitions, orders, and payment follow-ups in coordination with the finance/purchasing department.
• Monitor and manage spare parts inventory to avoid stockouts and overstocking.

3. Workshop Coordination

• Liaise with workshop supervisors and technicians to understand parts/materials requirements.
• Coordinate external vendor support for specialized repairs or warranty works.
• Track job order statuses and escalate delays or resource shortages to the Maintenance Manager.

4. Compliance & Safety

• Ensure maintenance records comply with company policy, regulatory, and audit requirements.
• Support the maintenance team in ensuring safety protocols and equipment maintenance procedures are followed.

5. Team Support & Communication

• Act as a liaison between maintenance, operations, and purchasing/finance departments.
• Support onboarding and training of clerks or junior admin staff.
• Provide administrative support to the Maintenance Manager as required.

6. Fleet Inspection & Regulatory Compliance Responsibilities

• Monitor expiry dates for PUSPAKOM inspections, road tax, and insurance for all lorries and trailers.
• Schedule inspections, prepare payment requests, and handle related bookings and emails.
• Maintain and file original vehicle documents, inspection discs, and permits.
• Oversee all tasks related to PUSPAKOM compliance and documentation.

Skills required :

1. Administrative & IT Skills

• Proficient in Microsoft Office (Excel, Word, Outlook)
• Experience with maintenance software
• Recordkeeping and documentation accuracy
• Report generation and cost tracking

2. Communication Skills

• Clear and professional verbal and written communication
• Ability to liaise effectively between workshop teams, vendors, and internal departments
• Conflict resolution and negotiation with suppliers or service providers

4. Organizational & Time Management

• Ability to prioritize tasks and manage multiple requests
• Strong follow-up and deadline management
• Workflow planning and coordination

5. Financial & Commercial Awareness

• Understanding of purchasing processes
• Budget-conscious decision-making
• Cost comparison and supplier evaluation

Job Type: Full-time

Pay: RM2,000.00 - RM3,000.00 per month

Work Location: In person