Variations & Contract Administration- Assist in identifying, recording, and tracking variations- Support preparation of variation order submissions- Maintain variation and claims registers
Site & Documentation Support- Attend site meetings and assist in taking minutes where required- Assist in coordinating with site team for progress verification- Organise and maintain cost-related records, correspondence, and filing systems
Learning & Compliance- Learn and comply with contract conditions, standard forms (e.g. PAM / CIDB / FIDIC where applicable)- Adhere to company safety, quality, and compliance procedures
Collaborate with M&E Coordinators, sub-contractors, and stakeholders to plan and coordinate seamless integration of mechanical and electrical systems throughout project phases.
Schedule & Budget Management
Organize work schedules and monitor project delivery to ensure timely completion within allocated budget, maintaining cost-conscious approach throughout all project stages.
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Be involved in creative brainstorming, development of ideas and organizing for our Property Trust magazine, internal newsletter, marketing material, other editorial work, corporate collaterals and various sustainability, corporate and project-related events
Handle administrative filings and coordinate with relevant stakeholders to ensure timely submissions and effective communication.
Write content for Eupe’s external and internal publications with clear, concise writing alongside the team.
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Leasing Pipeline Reporting: Maintain and update the leasing pipeline tracker. Produce a fortnightly pipeline report for the GM showing leasing status, signed commitments, NLA coverage, and pending actions.
Administration & Compliance: Maintain a structured filing system for all leasing documents. Ensure all executed agreements are filed, version-controlled, and accessible to the legal team.
Retail consultant Coordination Support: Coordinate scheduling, materials, and follow-up for all meetings and site visits involving retail consultant and prospective tenants.
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Mall Analytics & KPI Dashboard: As leasing progresses, build the Edgewater performance dashboard — NLA commitments, projected rental income, occupancy productivity benchmarks, and footfall projections. Report monthly to General Manager and Group Managing Director.
Investor & Stakeholder Reporting: Produce periodic investor update reports and GMD briefing materials. Maintain the financial narrative supporting ongoing capital and banking relationships.
