To prepare quotations when required. To ensure all approved quotations are checked and sent to clients as soon as possible. Follow up with clients on the Purchase Orders. All Purchase Orders issued by client must be checked against quotation. If these documents match, acknowledge the Purchase Order and reply to client.
To schedule and coordinate preventive maintenance or troubleshooting activities between clients, engineers and sub-contractors.
To ensure all jobs which are completed have received Purchase Order or confirmation, in order to generate invoices. Follow up with clients whenever necessary.
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Conduct market research to identify trends, competitors, and opportunities for growth.
Handle general administrative tasks such as answering phone calls, responding to emails, and managing schedules.
Coordinate, prepare and compile bid submission documents in relation to tendering/bidding activities, tender questionnaires, audit, and pre-qualifications.
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Assist in developing, proposing, monitoring and implementing of Human Resources strategies and activities, guidelines and procedures within broad principles and policies in the articulation of the values and culture of Samaiden Group.
Oversee and supervise the full spectrum of group human resources operations, payroll operations, training and development, talent acquisition process and administrative duties.
Support and process the annual employee performance review process, business performance bonus and merit increment in line with the Company’s policy.
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- Coordinate monthly Receipt & Payment and other financial report to be posted at notice board.
- Issue and send monthly/ quarterly statements to Owners.
- Make a courtesy phone calls to defaulters and update number of calls on outstanding payment periodically as well prepare monthly defaulters list.
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Responsible for administration and execution of HR functions including but not limited to recruitment and hiring, training and development, compensation and benefits, and performance review.
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> To coordinate and assist Residence Manager/ Supervisor in attending to ad-hoc assignment such as renovation works, emergency/critical and urgent matters.
> To key in data for card access systems (pedestrian gate, lift and car park) and constantly update the list.
Manage of office premise facilities, including lease administration, physical access control, effective space planning, allocation and utilization, asset tracking and upkeep, and overseeing of office cleanliness including greenery.
Oversee and manage general administration services including reception, courier, requisition of office stationeries and miscellaneous supply, event support and making of logistics arrangement for staff travel, etc.
Maintain document database for paper documents and electronic files.
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