Negotiate with suppliers to obtain competitive pricing and favorable terms, and ensure purchased materials meet technical specifications and quality standards
Monitor inventory levels, maintain inventory records, and arrange timely replenishment to avoid shortages or overstock
Prepare and issue Purchase Orders (PO), and maintain procurement records and supplier database
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Negotiate with suppliers to obtain competitive pricing and favorable terms, and ensure purchased materials meet technical specifications and quality standards
Monitor inventory levels, maintain inventory records, and arrange timely replenishment to avoid shortages or overstock
Prepare and issue Purchase Orders (PO), and maintain procurement records and supplier database
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To submit quotation worksheet to assistant purchasing manager within the time frame as stated on work order for approval and make the necessary amendments
To ensure the timely delivery of stores of confirmed orders by supplier.
To provide Picking list, Stock chit, and coordinate with Operations Department on delivery time.
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Proficient in verifying supplier invoices and handling related accounting processes.
Proficient in communicating with suppliers regarding lead times, prices, and order status, following up on material deliveries to ensure a stable supply.
Proficient in analyzing procurement data, preparing related reports, and supporting purchasing decisions and cost control.
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Drive continuous improvement initiatives within the procurement process to enhance efficiency, cost savings, and supplier reliability.
Review and support the implementation of Food Safety Management Systems, including HACCP, GMP, FSSC 22000, BRC, IFS, and HALAL requirements, ensuring supplier and material compliance.
Manage and develop purchasing department team members, including performance guidance, training, and succession planning.
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b) Negotiation: Conduct order and quotation negotiations properly and take full responsibilities of action taken.
c) Supplier Development: Develop new potential suppliers as an alternate source of supply for Engineering Items, Projects & Miscellaneous items currently used by the company where possible.
d) Cost Management: Source Engineering Items, Projects & Miscellaneous items to reduce the cost without affecting the quality in conjunction with the factory.
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Production Impact Analysis: Analyze key operational variables—including capacity, cycle times, urgency, and material availability—to proactively determine and mitigate production impacts.
Supplier Relations: Serve as the direct, primary point of contact for suppliers to resolve issues, address constraints (such as SRA and FAI), and manage critical shortages.
Order Optimization: Manage, clean up, and execute modifications (push, pull, or cancel) on Purchase Orders (POs) based on dynamic production schedules.
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Our brands include Bscool (Be. So. Cool. — creative activity kits for girls aged 4–12) and Pop Craze (Gifts That Make You Smile — novelty socks and gifts loved worldwide).
What is Your Role
You'll own the complete flow that gets our products from idea to Amazon's shelves: demand → purchasing → supplier → production → QC → warehouse → shipment → FBA.
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