Coordinate cross-functional teams to maintain momentum and remove blockers.
Apply PMO governance standards including stage gates, documentation requirements, and approval processes.
Maintain accurate project documentation, trackers, and reporting artifacts. Ensure project readiness before progressing through key delivery phases.
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Coordinate new orders and product requirements with Sales, R&D/Technical, Production, Planning, QA, Purchasing and other related teams.
Monitor customer orders from confirmation to delivery, including production progress, delivery schedules and customer updates.
Arrange shipment and export documentation at the final stage, including invoices, packing lists, delivery notes, certificates of origin and other required documents.
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Manage schedules, budgets, assets, and overall project organization to ensure requirements and project deliverables dates are clearly communicated, understood, and executed upon.
Manage resource assignments to the project, and proactively identify resource challenges.
Actively monitor project risks and scope creep to foresee/identify potential problems and proactively identify solutions to address them in advance.
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Internal Coordination:- Work closely with internal teams including designers, 3D visualisers, video/content producers, and project teams to align deliverables with the creative direction.- Maintain proper documentation for each project and ensure all timelines, updates, and requirements are clearly communicated.- Work on other event-related, activation-related, or agency projects as required.
Interested? Apply on our website now! : https://www.lightup7.com/careers/event-account-manager
Location: Kuala Lumpur (Required to travel for events)
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Site Supervision & Coordination: Supervise daily site activities involving workers, subcontractors, and suppliers; ensure works comply with approved drawings, specifications and method statements; coordinate with engineers, contractors, consultants and suppliers; allocate manpower and resources; identify and resolve on-site issues and escalate when necessary.
Safety, Health & Quality Compliance: Ensure compliance with safety regulations, quality standards and company procedures; enforce use of PPE; conduct daily safety checks; carry out site inspections and support corrective actions for non-conformances.
Site Monitoring & Progress Reporting: Monitor daily progress against project schedule; prepare and submit daily site reports covering work progress, manpower, machinery and site conditions; record weather conditions and delays; provide regular updates to Project Manager and Management; highlight potential delays, risks or cost implications.
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