To ensure all owners’ accounts related files are in order and up to date. All files to be properly indexed and available to relevant parties concerned for review, etc.
To prepare monthly billings on time which include service charges, water and utility charges, insurance, rental of common properties and all related charges.
To follow up and collect all payments including service charges, water and utility charges, rental of common property and all other payments.
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The Secretary to Managing Director position is ideal for a well-organized, reliable, and proactive individual who is comfortable handling both office administrative tasks and transportation duties. You will play a vital role in ensuring the efficiency of daily office activities while also providing safe and timely transportation documents and company goods. If you are detail-oriented, disciplined, and take pride in multitasking between office and driving responsibilities, we want you on our team.
This is a full-time on-site role for an Administrative Assistant located in Glenmarie, Shah Alam. The Administrative Assistant will be responsible for providing clerical support, managing phone communications, assisting executives with administrative duties, and maintaining efficient office operations.
Qualification
Candidates with SPM or Diploma qualifications are welcome to apply, as these meet the requirements for this position. Proficiency in Mandarin is required.
Maintain proper filing and documentation of management records
Assist in preparing materialsmaterials and documentation of management committee meetings, Annual Grand Meeting (AGM) and other property management activities.
Conduct detailed reviews of daily receiving part records from suppliers/vendors by verifying Purchase Order (PO) numbers, quantities, part names, and Delivery Orders (DO).
Accurately record and update daily receiving details for raw materials and child parts in the Focus ERP system.
Record and issue Goods Return Notes (GRN) for rejected parts sent back to suppliers.
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