• Partner with Country leadership and functional stakeholders to provide HR support across workforce planning, organisation needs, people matters and business priorities.
• Manage end-to-end employee lifecycle activities, including recruitment, onboarding, payroll coordination, employee engagement, performance matters, exits and offboarding.
• Lead hiring support for Malaysia, including role scoping, candidate assessment, salary proposals, internal equity review, offer recommendation and approval follow-up.
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Providing direction and expertise to professionally execute corporate policies and HR programs ensuring appropriate and agreed levels of quality including briefing and training.
Participate in cross-functional communication and the transfer of learning and best practice sharing within the HR network.
Partner with other HR areas to ensure smooth operation of ongoing HR practices.
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1) Lead and manage the full recruitment lifecycle, from sourcing and screening to selection and offer management, to ensure the timely hiring of qualified talent across the organization.
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Manage employee misconduct and disciplinary matters, grievances including show-cause letters, warning letters, counselling and domestic inquiries procedures in accordance with company policies and applicable employment laws.
Monthly employee medical claims management and processing payment accurately including monthly report preparation.
Manage the full spectrum of training and development activities for the organization.
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Coordinate Performance Management System activities and support the development of competency frameworks, competency assessments and employee development requirements.
Manage and coordinate employee relations matters, including disciplinary documentation, investigations, Performance Improvement Plans (PIP) and advisory support to employees and line managers.
Review and improve HR policies, SOPs, processes, controls and documentation to ensure compliance with company requirements, employment legislation, regulatory requirements and HR governance standards.
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Carry out HR planning, continuous improvement and enhance the level of services by reviewing and revising the existing HR processes, policies, schemes, standard operating procedures and job descriptions as well as ensuring all daily HR functions are consistent and compliance with the HR policies set.
Responsible for manpower planning initiatives by identifying internal movements or development opportunities for future expansion plans.
Undertakes pro-actively any assignments given by the Management team as and when needed such as revision of Salary and Compensation Scheme, Succession Planning, Job Enrichment and Job Re-designation exercises etc.
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Key Responsibilities:- Process monthly payroll accurately and on time for employees across various work schedules, including shift operations.- Prepare and submit statutory contributions and reports, including PCB, CP8D, EPF, SOCSO, EIS, PTPTN, Tabung, Haji, HRDF, ASB and CP21.- Administer expatriate payroll, tax-related documentation and statutory compliance where applicable.- Verify payroll data, attendance, overtime, allowances, deductions and leave records.- Maintain payroll records, employee master data and payroll documentation.- Respond to payroll-related enquiries and provide support to employees and internal stakeholders.- Assist in payroll reconciliation, month-end closing and audit requirements.- Support payroll policy reviews, process improvements and payroll system enhancement initiatives.- Ensure compliance with the Employment Act 1955 and other relevant statutory requirements.- Perform other payroll and HR-related duties as assigned.
Requirements:- Diploma or Bachelor's Degree in Human Resource Management, Accounting, Business Administration, or a related field.- Experience in payroll administration, preferably in a manufacturing environment.- Good knowledge of Malaysian payroll practices and statutory requirements.- Experience handling statutory submissions such as PCB, EPF, SOCSO, EIS, HRDF and CP8D.- Experience with expatriate payroll and tax administration is an advantage.- Familiarity with FlexHR or other payroll systems is an added advantage.- Proficient in Microsoft Excel and payroll reporting.- Responsible, analytical and able to maintain a high level of confidentiality.- Strong communication and teamwork skills.
Why Join Us?- Be part of a dynamic HR team in a manufacturing environment.- Gain exposure to comprehensive payroll operations and statutory compliance.- Opportunity to grow your career based on your capability and performance.
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Assist in the development and implementation of HR policies, procedures, and best practices to ensure compliance and alignment with the company's strategic goals
Coordinate new employee registration and resignation/termination procedures.
Assist with payroll preparation, attendance, overtime, leave and other employee-related matters.
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Manage the overtime process, including preparation and timely submission/approval of overtime forecasts, updating and verifying e-Overtime and online OT submissions prior to monthly payroll processing.
Generate monthly payroll reports and analysis for the Superior’s review, including reports relating to payroll, overtime, allowances and other relevant payroll information.
Handle payroll matters relating to Union employees and Collective Agreements, including the interpretation and application of relevant provisions relating to salary, allowances, overtime and employee benefits.
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