Provide comprehensive administrative support to the Facilities Management team, including maintaining organized records, preparing documentation, scheduling meetings, taking minutes and tracking action items.
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Accounts Payable: Monitor vendor payment schedules, verify statement of accounts, and manage timely payments to suppliers.
Payroll Support: Assist in gathering, calculating, and preparing monthly overtime (OT) claims for clinic staff.
Management Reporting & Clerical Support: Generate balance reports on discrepancies and provide general administrative support to executive leadership.
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FERA TRAINING CENTER SDN BHD are looking for a responsible and organized General Admin / Assistant Training Coordinator to support our training activities and day-to-day office administration.
Responsibilities
Assist in coordinating training sessions, workshops, and meetings
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Monitor Work-in-Progress (WIP) and Production Orders to ensure production progress is properly tracked and completed orders are fulfilled according to the production schedule and delivery requirements.
Assist in monitoring production losses, including rejection, material wastage, rework, downtime, and inventory variances, and highlight significant issues to the Production Manager or relevant department for corrective action.
Ensure production records, production reports, checklists, and other operational documents are accurately completed, properly maintained, and submitted within the required timeline.
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Maintaining the reporting on warehouse performance, productivity, and cost.
Maintaining the records, reporting relevant information, and preparing any required documentations of total Warehouse Operations including Warehouse' Vendors.
Minimum of Diploma in Supply Chain Management/ Logistic Management/ Business or related field equivalent combination of education and work experience in the logistic industry.
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Office Coordination: Assist in organizing and coordinating office supplies, inventory management, and managing office equipment.
Communication Handling: Serve as a point of contact for internal communication and ensure timely distribution of relevant information to staff.
Customer Interaction: Handle inquiries from customers or vendors, either over the phone or via email, and direct them to the appropriate department or personnel.
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Office Coordination: Assist in organizing and coordinating office supplies, inventory management, and managing office equipment.
Communication Handling: Serve as a point of contact for internal communication and ensure timely distribution of relevant information to staff.
Customer Interaction: Handle inquiries from customers or vendors, either over the phone or via email, and direct them to the appropriate department or personnel.
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Perform data entry and ensure all production-related information is accurately recorded and updated.
Assist in updating production planning and production status reports.
Update production reports and prepare data on production output, efficiency, rejects, and material consumption and other relevant production-related information.
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