Compile and update hotel information and travel reports on a daily basis along with maintaining and updating the corporate hotel database and contact listings.
Assist in coordinating and following up on KYC screening for new corporate hotel credit facility applications.
Assist in preparing Letters of Undertaking for corporate hotel bookings and Letters of Certification for travel insurance claims.
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Maintaining supplier database, purchase records, and related documentation. Ensure that systems are kept up to date with the most current procurement information.
Maintain proper and complete documentation filing of purchase order, invoices, delivery and goods received note, ensure full set of documents are sent to accounts for payment.
Monitor and coordinate stock re-ordering and delivery, ensure stock is on healthy level.
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Recruitment, Onboarding and Offboarding: Collaborating with hiring managers to identify staffing needs, sourcing candidates through various channels, screening resumes, conducting interviews, preparing necessary paperwork, facilitating the onboarding process for new hires and exit interviews
Training and Development: Deal with procurement team on planning and managing trainings for employees, including Food Handling Training for new-joiners and ensure completion of Typhoid injection
Employee Engagement: Planning and organizing employee engagement initiatives, such as sports activities to foster positive work culture
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Close the feedback loop by validating work completion before closure and communicating outcomes to relevant parties – especially Real Estate Services, Residences senior stakeholders, and Holiday Home residents.
Oversee facilities operations for 8 bank-owned properties, including Executive Residences occupied by senior bank leadership and Holiday Homes utilized by employees as a employee benefit.
Manage vendor relationships and caretaker performance to ensure properties are maintained to the highest standards at all times.
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Provide administrative support to the CEO, Contract Manager, Assistant Contract Manager, Senior Quantity Surveyor, and Quantity Surveyor in pre-contract and post-contract administration.
Prepare letters, reports, correspondence, and perform general administrative duties such as data entry, filing, photocopying, scanning, and email management.
Act as the meeting secretary by preparing, recording, and maintaining minutes of meetings.
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