Preparing and issuing RFPs and RFQs (Request for Quotation) to potential suppliers. Evaluating proposals and quotations received, comparing prices, terms, and quality, and making recommendations for supplier selection.
Purchase Order Processing: Creating and processing purchase orders based on approved requisitions, ensuring accuracy and compliance with organizational policies and procedures. Coordinating with suppliers to confirm delivery dates, manage changes, and resolve any issues that may arise & etc.
To prepare Documents to HQ (based on trailer arrivals and periodical basis via courier service for East Malaysia & Brunei and selective West Malaysia Branches using the DDR format)
To apply and submit leave applications on behalf of those staff without ESS access.
To familiarize with Sales functions of DSD handhelds which includes visit list, sales, returns, collections, deposit, voids, reports and closing.
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· Assist the Manager in the full spectrum of HR activities, including recruitment, compensation & benefits, training administration, performance management, employee welfare & general office administration.
· Ensure efficient and effective operations of HR & Admin department functions and activities.
· Administer foreign workers’ work permit application, renewal & cancellations.
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Experience in building, civil, infrastructure, or engineering construction projects is preferred.
Develop and regularly update the project schedules based on project scope, drawings, specifications, contract requirements, and construction methodology.
Review and verify e-invoices auto-submitted by the system, identifying and correcting any errors made by sales assistants to ensure accuracy and compliance with LHDN e-invoicing requirements before or upon submission.
Reconcile AR ledger against branch sales records and bank receipts on a regular basis.
Monitor customer aging reports and proactively follow up on outstanding and overdue accounts.
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