Job Details:-To receive the work order from Assistant Purchasing Manager to carry out jobs by the requirement of the order.
To clarify with customers via Marketing department enquiries or item descriptions that are unclear
To submit quotation worksheet to assistant purchasing manager within the time frame as stated on work order for approval and make the necessary amendments
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Optimize purchasing frequency and inventory costs to prevent material shortages and excess inventory.
Maintain and manage procurement contracts, purchase orders, and related documentation, ensuring all records are complete, accurate, and readily available for audit and traceability purposes.
Perform other procurement-related duties as assigned by management.
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Collaborate with the Purchase Assistant to determine safety stock levels and maximum inventory for common stock items, ensuring uninterrupted supplies.
Maintain catalogues and certificates for product categories under your charge.
Upload all prices to Navision and ensure pricing information is up-to-date for Purchase Assistant to place Purchase Orders.
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Conduct strategic analysis and reviews to identify purchasing trends and best value.
Verify the Purchase Order and Delivery Order with the supplier invoice accurately before submission for payment. Ensure invoices are received timely by the Account Department.
Liaise with vendors and relevant parties on any matters related to the shipping packing list and custom declaration.
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Develop and execute sourcing strategies, negotiate pricing and contracts, and drive cost optimization initiatives to achieve procurement objectives.
Establish and maintain strong supplier relationships, while monitoring supplier performance in quality, delivery, cost, and service responsiveness.
Collaborate closely with Production, Planning, Engineering, Quality, and Finance teams to ensure material availability and support operational requirements.
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