File & System Management: Maintain proper physical and digital filing, supporting documents and ensure records are complete and well-organised.
Timeline & Deadline Tracking: Monitor progress of each files, follow up outstanding items and ensure key timelines are met for smooth project execution.
General Support: Any other duties as assigned by the management.
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We are looking for a detail-oriented and reliable General Clerk to provide administrative and clerical support to ensure smooth office operations. The ideal candidate will assist with documentation, record-keeping, and coordination across departments.
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· Assist Head, Branch in the preparation of Account/Administration Department internal budge after consultation with Head, Branch.
· Prepare and verifying monthly accounting reconciliation statements and effect adjustments when necessary and analyzing Branch Operation Statement and highlighting substantial variances.
· Conduct weekly Perpetual Caterpillar and other Non-Cat parts stock, check and Annual Stock Check on consumable store stock, New/Used Equipment and attachments and also other subsidiaries annual stock check as instructed by Accountant at Head Office.
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To attend to execution of SPA and loan documentation, issuance of undertaking letter to end financiers and daily administration activities of the department.
To generate progressive billings, reminders and notice of termination to purchasers/end-financiers in accordance with policies.
To ensure timely collection of billings and proper follow-up on all collection related tasks
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