Liaise with government agencies such as the Immigration Department (JIM), Ministry of Human Resources (JTKSM), SOCSO, EPF, and other relevant authorities.
Prepare quotations, invoices, official letters, agreements, and reports.
Schedule appointments and coordinate meetings with clients and government departments.
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Extract, compile, and ensure the accuracy of operational data and reports within established timelines.
Coordinate and facilitate communication between the Operations team and cross-functional departments to ensure smooth information flow and issue resolution.
Collaborate with internal stakeholders to support daily operational activities and continuous process improvement.
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c) To assist in developing and implement adequate EHS programs and systems (including records) in order to maintain and demonstrate regulatory compliance as well as comply with company policies and procedures;
d) To prepare and submit reports to document compliance activities;
e) To assist in maintaining environmental and health/safety records;
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Monitor and coordinate the timely renewal of all Company licences, customer generator set licences, maintenance agreements, and other statutory or contractual registrations.
Liaise with the Project Department and Finance Department to ensure the timely extension and renewal of performance bonds, project insurance, and related contractual requirements.
Supervise the Admin Assistant in handling administrative matters.
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Manage the end-to-end process for long-term, emergency charity cases and charity project, including documentation, budget preparation, and coordination of necessary approvals.
Assist in major disaster relief efforts (e.g., fires, floods) by compiling case information, preparing distribution documents, budgets and facilitating swift approvals.
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Manage HR systems and reporting: Oversee team member data entry, track employment transitions, maintain training and corrective action records, and generate reports on key HR metrics
Inspire and develop the team: Supervise and support team members, monitor performance, provide coaching, and foster a positive and productive work environment
At least 3–5 years in HR, preferably in hospitality or service-oriented industries.
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