Third-Party & Production Payments: Coordinate and process payments related to photoshoots, including models, Makeup Artists (MUA), studio or venue rental, and other external vendors involved in production.
Billing & Invoicing: Issue sales invoices, official receipts, and credit notes, and monitor customer accounts to follow up on outstanding collections/aging.
Payments & Verification: Process vendor invoices, staff claims, payment vouchers, company operational expenses, including rental, utilities, internet/WiFi, courier services (e.g., Ninja Van) and petty cash replenishment, ensuring all documents are well-verified with proper purchase orders and approvals from superior.
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Strong analytical and problem-solving skills with attention to detail.
Demonstrated understanding of business operations and processes through academic projects, internships.
Good written and verbal communication skills in English, with the ability to interact effectively with stakeholders across all levels of the organization.
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- Monitor and update daily bank balances through the designated communicated channel.- Update incoming funds in the Accounts Receivable (AR) and Inward Telegraphic Transfer (TT) records.- Record incoming payments in AutoCount and prepare Official Receipts (OR), including detailed bank charges.- Prepare and process Credit Notes and Debit Notes.- Record and maintain payment entries for inward transactions.- Print and attach bank statements to the relevant Official Receipts (OR) for proper documentation.- Prepare bank submission entries for Letters of Credit (LC).- Handle payment-related email correspondence and follow up as required.- Record and update payment entries in Accounts Receivable (AR).
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Review policies and procedures to ensure that they are up to date with the latest regulations and technology, as well as consistent with the industry's best practices.
Ensure completeness and verification of bills on timely and accurate basis.
Analysis of application forms, preparation and verification of data for billing & adjustment.
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