FENCELINER SDN BHD Hiring! Full Time Project Management - Operation Admin in Negeri Sembilan, Earn up to MYR 3,000 - Ricebowl

1. Job Purpose

To provide administrative and operational support for project execution, ensuring all project activities are properly coordinated, monitored, and completed according to the planned schedule. The role requires strong organizational skills, logical thinking, proactive follow-up, and effective coordination between departments, suppliers, contractors, and customers.

2. Key Responsibilities

A. Project Coordination & Monitoring

• Coordinate and monitor project progress from order confirmation until project completion.
• Prepare and maintain project schedules, task lists, and progress reports.
• Follow up on pending tasks, outstanding documents, materials, and project requirements.
• Identify potential delays or issues and escalate them to the relevant person promptly.
• Ensure all project activities are arranged in the correct sequence and completed within the agreed timeline.
• Coordinate site visits, installation schedules, deliveries, and other project-related arrangements.
• Maintain accurate project records, drawings, quotations, work orders, and related documents.
• Monitor project status and ensure all outstanding matters are followed up until completion.

B. Operations Coordination

• Coordinate daily operational activities between the sales, project, purchasing, store, installation, and finance departments.
• Ensure confirmed orders and project instructions are properly communicated to the relevant teams.
• Follow up on material availability, purchasing requirements, delivery arrangements, and manpower scheduling.
• Assist in preparing work orders, delivery orders, purchase requests, and other operational documents.
• Ensure materials, tools, and manpower are arranged according to project requirements.
• Monitor operational issues and coordinate with the relevant departments to resolve them efficiently.
• Assist management in improving operational workflows and work procedures.

C. Administrative & Documentation Support

• Prepare, update, and maintain project files, tracking sheets, reports, and databases.
• Update project progress and outstanding task lists regularly.
• Maintain proper filing of quotations, purchase orders, invoices, delivery orders, and project documents.
• Assist in preparing meeting minutes, action items, and follow-up lists.
• Ensure documents and information are accurate, complete, and readily available when required.
• Perform general administrative duties related to project management and operations.

D. Follow-Up & Problem Solving

• Review pending tasks daily and determine the appropriate next steps.
• Follow up with responsible persons to ensure tasks are completed within the required timeframe.
• Anticipate possible problems and take initiative to obtain the necessary information or arrange solutions.
• Ensure unresolved issues are escalated to management with relevant details and proposed solutions.
• Avoid unnecessary delays by ensuring that every task has a clear person in charge, deadline, and follow-up action.

Job Requirements

• Minimum Diploma in Business Administration, Operations Management, Project Management, or a related field.
• Previous experience in project coordination, operations administration, or construction-related administration will be an advantage.
• Proficient in Microsoft Excel, Word, email, and other office applications.
• Good organizational, coordination, and time-management skills.
• Strong logical thinking and problem-solving abilities.
• Able to prioritize tasks, plan work systematically, and identify the next course of action independently.
• Proactive, responsible, detail-oriented, and able to follow through on assigned tasks.
• Good communication and teamwork skills.
• Able to work under pressure and manage multiple tasks simultaneously.

Pay: RM2,000.00 - RM3,000.00 per month

Work Location: In person