Master Jaya Environment Hiring! Full Time Purchasing Executive in Selangor, Earn up to MYR 4,000 - Ricebowl

Scope of Position

The Purchasing Executive is responsible for overseeing end-to-end procurement and sourcing functions, ensuring all purchasing activities align with the Company’s operational requirements, quality standards, and budget objectives. The primary focus of this role is to manage and optimize the procurement lifecycle for engineering materials, industrial hardware, machinery, and sub-contracting services, upholding the highest standards of integrity, commercial fairness, and transparency

Key Responsibilities

1. To carry out all purchasing, sourcing, negotiation, procurement and related functions for the Company with total honesty, sincerity, professionalism, integrity, transparency and accountability. To be the primary point of contact between Master Jaya and all suppliers and vendors, and to uphold and protect the Company's interests in every procurement transaction.

2. To ensure that all purchasing and procurement activities consistently achieve the best possible outcome across all dimensions, lowest cost, highest quality, on-time delivery, best payment terms, longest credit period and most reliable after-sales service and product warranty.

3. To build, develop and maintain strong, professional and mutually beneficial relationships with all existing and potential suppliers, vendors, subcontractors, authority (eg. Custom). To cultivate supplier loyalty and commitment to Master Jaya by ensuring clear communication, prompt supplier invoice processing and payment status update, fair dealing and consistent feedback. Suppliers who support Master Jaya with good pricing, service, credit terms and technical support are to be prioritized and rewarded with stronger business relationships.

4. To proactively source new suppliers and continuously expand the approved supplier list. To identify suppliers by territory, product category and capability, evaluate their suitability and present shortlisted vendors to Management for approval. To ensure that MJ is never dependent on a single source for any critical material or component.

5. To negotiate actively and professionally with all suppliers on pricing, payment terms, delivery lead times, warranty coverage and after-sales support. To conduct multiple rounds of negotiation and benchmarking before final award, and to document all negotiated savings, improved terms and service upgrades with supporting data for reporting to Management.

6. To conduct formal annual Supplier Evaluation and Grading exercises in accordance with the Company's ISO requirements and procurement policy. To assess all approved vendors on quality, delivery performance, pricing, communication, technical support and after-sales service. To maintain updated evaluation records for all suppliers and to present the annual grading report to Management. To act promptly on poor-performing suppliers, organize a meeting, issuing performance improvement notices, escalating to alternative vendors or removing from the approved list as required.

7. To evaluate new suppliers through a structured qualification process before adding them to the approved vendor list including supplier background checks, product sample or quality assessment, reference verification and site visit where applicable. To maintain a complete and up-to-date Approved Supplier List (ASL) categorised by product type and territory, and to review and update the list at least once a year.

8. To arrange and coordinate regular supplier product and technical training sessions for the Design & Drafting team, Project Engineers and relevant internal personnel to covering product specifications, correct usage, technical performance data, installation requirements and troubleshooting guidance. To schedule a minimum of one (1) vendor-conducted training session per quarter and to ensure attendance is recorded and training materials are filed on the shared drive.

9. To ensure that all suppliers strictly adhere to Master Jaya's Terms and Conditions of Purchase including delivery schedule, product specifications, packaging, labelling, documentation requirements and warranty obligations. To follow up actively on all outstanding Purchase Orders to ensure timely delivery and to escalate any supplier non-compliance or delivery risk to the Project Engineer and Management immediately.

10. To review and verify all supplier invoices upon receipt, to confirming that the invoiced items, quantities, unit prices and terms match the approved Purchase Order and the Goods Received Note (GRN). To ensure that all supplier invoices are submitted with complete supporting documentation including signed Delivery Order, progress report, certificates, requestor verification and GRN confirmation to the Accounts Department on a weekly basis and before the monthly account cut-off date, without fail.

11. To close all Purchase Orders promptly upon full receipt and GRN completion, and to confirm PO closure in the ERP system timely. To follow up with the Project Engineer or requestor for any outstanding GRN or delivery verification and to ensure that no PO remains open beyond the delivery date without a formal status update and escalation.

12. To prepare and update monthly purchasing reports covering: (a) cost savings achieved with supporting data; (b) latest price lists and product specifications by category; (c) approved and new supplier lists. To present the full report in the Monthly Meeting or to email it to the management when lack of monthly meeting scheduled.

13. To compile, prepare and update standard product catalogues, price lists, technical manuals and specification sheets, organised by product category into company server or shared drive for all Sales, Design and Project personnel reference. To update and redistribute these documents whenever a supplier revises their pricing or specifications, and to ensure all internal teams are working with the latest approved product references.

14. To ensure that all purchased goods are received, inspected and verified in accordance with the Purchase Order covering quantity, specification, quality and condition. To coordinate with the Storekeeper to ensure all incoming goods are properly recorded in the system, stored in the correct location and immediately inform to supplier if any item is found to be of inferior quality, wrong specification, wrong quantity, defective or damaged. Rejected goods are to be returned to the supplier with a formal rejection notice.

15. To manage and control all inventory and stock levels in coordination with the Project and Production Departments, to ensuring that all stocks are properly secured, accurately recorded and maintained at the approved minimum order quantity levels as set by Management. To conduct regular stock checks and to immediately report any discrepancy, damage, loss or misuse.

16. To attend supplier exhibitions, trade fairs and product showcases to stay current on market developments, new products, new technologies and pricing trends. To share relevant findings with the Design team, Sales team and Management through a written visit report filed on the shared drive.

17. To ensure strict compliance with the Company's purchasing SOPs, approval authority matrix and ISO 9001 procurement procedures at all times. To maintain complete, accurate and well-organised purchasing records including RFQs, quotations, POs, delivery orders, GRNs, invoices and supplier correspondence filed on the company shared drive on the same day of creation or receipt, in accordance with the MJ ISO SOP file naming and folder structure.

18. To observe and maintain strict confidentiality of all Company documents, pricing information, supplier terms, trade enquiries and business transactions at all times, including after cessation of employment.

19. To work closely, harmoniously and professionally with all internal departments, particularly the Project, Design, Production and Accounts teams to ensure smooth and efficient procurement support for all active projects.

20. To carry out any other purchasing, administrative and business duties, functions and responsibilities as directed by the Purchasing Manager, General Manager or Directors from time to time.

21. Any ad hoc tasks or assignments as directed by Superiors or Management from time to time.

Job Type: Full-time

Pay: RM3,000.00 - RM4,000.00 per month

Education:

• Bachelor's (Preferred)

Language:

• Mandarin (Preferred)

Work Location: In person