The Development CAFE Hiring! Full Time Event Coordinator in Selangor - Ricebowl

The Development CAFE (DevCAFE) is a non-profit research, monitoring and evaluation, and technology think tank founded in 2001, headquartered in Jakarta and working in more than 40 countries across Asia, Africa and Europe.

DevCAFE is organising a one-day training workshop for around 40 government officials at a government training facility in Selangor in mid-December 2026, with some participants joining online and a small group of international travellers. The DevCAFE team from Jakarta will lead the event. We need a reliable local coordinator to handle arrangements on the ground in Malaysia before, during and after the workshop.

Scope of Work:

Before the workshop (about 4 days, late October to early December)

• Visit the venue and liaise with the host facility on rooms, catering, internet, accessibility and payment steps.
• Get at least two local quotations each for catering (halal), audio-visual and hybrid equipment, screens, printing, ground transport and airport transfers; help compare them.
• Help book a hotel for about 7 guests near the venue and confirm the rooming list.
• Help find and brief a local photographer and camera operator.
• Share local advice (public holidays, traffic, permits, payment practices) with the Jakarta team.

Rehearsal and workshop days (2 days: 16 and 17 December 2026)

• Be on site from early morning: venue set-up, signage, registration desk, catering timing, vendor management and problem solving.
• Be the Bahasa Malaysia and English link with the host facility and local suppliers.

After the workshop (about 2 days)

• Settle remaining local bills with suppliers and collect all original receipts and invoices.
• Write a short note on local arrangements and lessons for the event report.

Requirements:

• Malaysian citizen or resident with the right to work in Malaysia, based in the Klang Valley.
• At least 3 years of experience coordinating events, conferences or training, ideally involving government agencies.
• Fluent in Bahasa Malaysia and good working English.
• Organised, calm under pressure and good with paperwork and receipts.
• Own transport and able to travel within the Klang Valley.

Email the following to *************, copied to *************, with the subject line “Local Event Coordinator, Malaysia”, by Friday 16 October 2026, 23:59 WIB:

• An up-to-date CV (maximum 3 pages).
• A short note (maximum 1 page) describing two events you coordinated, your role, and the venues and suppliers you worked with.
• Your expected daily rate in MYR.
• Confirmation that you are available on 16 and 17 December 2026.
• Contact details of two referees.

Shortlisted candidates will be invited to a 30-minute online interview in the week of 19 October 2026. Only shortlisted candidates will be contacted.

DevCAFE is an equal opportunity employer. Women and persons with disabilities are encouraged to apply.