Nilai Apparel Gift & Souvenir Hiring! Full Time Senior Human Resources Executive in Negeri Sembilan, Earn up to MYR 2,500 - Ricebowl

Job Vacancy: Senior Human Resources Executive

Company: Nilai Apparel Gift & Souvenir
Location: Nilai, Negeri Sembilan
Employment Type: Full-Time
Department: Human Resources & Administration

Job Summary

We are looking for an experienced, responsible, proactive, and detail-oriented Senior Human Resources Executive to manage and coordinate daily HR operations while ensuring effective employee management, workplace discipline, recruitment, payroll administration, and compliance with Malaysian employment laws.

The ideal candidate must be able to work independently, enforce company policies professionally, support department heads, and implement effective HR procedures to improve overall workforce productivity and operational efficiency.

Key Responsibilities1. Human Resources Operations & Administration

• Manage and coordinate daily HR operations and administrative activities.
• Implement and maintain HR policies, company rules, and Standard Operating Procedures (SOPs).
• Ensure employee compliance with company policies and workplace regulations.
• Maintain accurate employee records, personnel files, employment contracts, and HR documentation.
• Assist management in improving HR processes, systems, and organizational efficiency.

2. Recruitment & Employee Onboarding

• Handle the full recruitment process, including job postings, candidate screening, interview arrangements, and hiring coordination.
• Work closely with department heads to identify manpower requirements.
• Prepare offer letters, appointment letters, and employment contracts.
• Conduct employee orientation and onboarding programs.
• Monitor probation periods and coordinate employee confirmation evaluations.
• Support manpower planning to ensure sufficient staffing across departments.

3. Employee Attendance & Discipline Management

• Monitor employee attendance, punctuality, absenteeism, overtime, and leave records.
• Ensure employees comply with company rules, attendance requirements, and workplace discipline standards.
• Handle employee complaints, grievances, and disciplinary issues professionally.
• Prepare show-cause letters, warning letters, and disciplinary documentation.
• Assist management in conducting investigations and disciplinary proceedings in accordance with company procedures and applicable employment laws.
• Promote a positive, disciplined, and productive working environment.

4. Payroll & Employee Benefits Administration

• Prepare and verify monthly payroll information, including attendance, overtime, allowances, incentives, and deductions.
• Ensure accurate and timely payroll processing.
• Manage statutory contributions such as EPF, SOCSO, EIS, and PCB.
• Maintain employee leave records, medical certificates, and benefit entitlements.
• Handle payroll-related inquiries and resolve discrepancies.
• Ensure payroll and benefits administration complies with Malaysian employment regulations.

5. Employee Performance & KPI Monitoring

• Assist in implementing employee Key Performance Indicators (KPIs) across departments.
• Coordinate monthly and annual employee performance evaluations.
• Monitor employee productivity, attendance, and performance records.
• Work closely with supervisors and department heads to identify performance issues.
• Prepare performance reports and recommend improvement plans.
• Support management in implementing performance-based incentives and employee development initiatives.

6. Training & Employee Development

• Identify employee training needs and coordinate internal or external training programs.
• Assist in developing onboarding and job-specific training materials.
• Monitor employee training progress and effectiveness.
• Support department heads in improving employee skills, productivity, and workplace performance.
• Maintain training records and development documentation.

7. HR Compliance & Reporting

• Ensure HR practices comply with the Malaysian Employment Act 1955 and other applicable labour laws.
• Prepare and maintain employment-related documentation, including confirmation, promotion, transfer, resignation, and termination letters.
• Maintain confidentiality of employee information and HR records.
• Prepare monthly HR reports covering attendance, recruitment, manpower, turnover, disciplinary cases, and employee performance.
• Assist management with HR audits and continuous improvement initiatives.

Job Requirements

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration, or a related field.
• Minimum 3–5 years of working experience in Human Resources, preferably in a senior executive role.
• Good knowledge of Malaysian employment laws, EPF, SOCSO, EIS, and payroll procedures.
• Hands-on experience in recruitment, payroll, employee relations, disciplinary matters, and HR administration.
• Proficient in Microsoft Excel, Word, and HR/payroll systems.
• Strong communication, interpersonal, organizational, and problem-solving skills.
• Able to work independently with minimal supervision.
• Firm, fair, professional, and confident when dealing with employee-related matters.
• Strong attention to detail and ability to handle confidential information.
• Experience in manufacturing, printing, or production environments will be an added advantage.

Preferred Candidate Attributes

• Proactive, responsible, and highly organized.
• Strong sense of discipline and accountability.
• Able to handle employee issues professionally and objectively.
• Good problem-solving and decision-making skills.
• Capable of coordinating with multiple departments.
• Able to work under pressure and manage multiple responsibilities.
• Committed to improving HR operations and employee productivity.

Employee Benefits

• Competitive salary based on experience and qualifications.
• EPF, SOCSO, and EIS contributions.
• Annual leave and medical leave.
• Career development and growth opportunities.
• Supportive and dynamic working environment.
• Opportunity to contribute to a growing manufacturing and printing company.

Why Join Us?

At Nilai Apparel Gift & Souvenir, we believe that effective human resource management is essential to building a strong, disciplined, and productive workforce.

We are looking for a Senior HR Executive who is not only capable of handling daily HR operations but also takes initiative in improving employee performance, strengthening workplace discipline, and supporting the company's growth.

If you are a dedicated HR professional who enjoys working with people, solving problems, and improving organizational efficiency, we welcome you to join our team.

Apply now and grow your career with Nilai Apparel Gift & Souvenir!

Job Type: Full-time

Pay: RM2,000.00 - RM2,500.00 per month

Benefits:

• Maternity leave
• Opportunities for promotion
• Professional development

Ability to commute/relocate:

• Nilai: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• How soon can you join us? Please inform us your notice period.

Work Location: In person