ISpace Event Venue Hiring! Full Time Event Project Executive (3-Month Contract) in Federal Territory, Earn up to MYR 5,500 - Ricebowl

Key Responsibilities

1. Event Planning & Project Coordination

• Assist Project Managers with the end-to-end planning and execution of events.
• Manage project timelines, event checklists, production schedules and operational deliverables.
• Coordinate event logistics, venue arrangements, manpower and production requirements.
• Ensure tasks and deliverables are completed within agreed deadlines.

2. Vendor & Supplier Coordination

• Liaise with local and international vendors, suppliers and production partners.
• Source quotations, coordinate procurement and follow up on production requirements.
• Monitor supplier timelines, logistics arrangements and deliveries.
• Coordinate with overseas partners to ensure smooth event preparations.

3. On-Site Event Execution

• Travel to Thailand, Singapore and China to support event preparation and execution.
• Oversee event setup, rehearsals, live operations and dismantling.
• Coordinate event crews, suppliers, venue teams and other stakeholders.
• Assist with registration, guest management, programme flow and event logistics.
• Resolve operational challenges efficiently during live events.

4. Project Administration & Reporting

• Prepare event briefs, schedules, checklists and other project documentation.
• Maintain project trackers, quotations and expense records.
• Assist with post-event reporting and project reconciliation.
• Provide general administrative and operational support to the project team

Job Requirements:

• Minimum 3 years of experience in event management, event coordination or event production preferred.

Who We're Looking For

We're looking for someone who is adaptable, solutions-driven and not afraid to get their hands dirty. You should be comfortable juggling multiple projects, communicating with different stakeholders and handling unexpected challenges on the ground.

Most importantly, we value someone with a positive attitude, strong sense of responsibility and the ability to get things done.

Why Join YOLO Events?

• Gain international event experience across Thailand, Singapore and China.
• Work on diverse corporate events and experiential projects.
• Be involved in both event planning and on-site execution.
• Opportunity for contract extension subject to business needs and performance.
• Experience in corporate events, conferences, exhibitions or brand activations is an advantage.
• Must be willing and available to travel internationally to Thailand, Singapore and China during the contract period.
• Must possess a valid passport and be eligible to obtain any necessary travel documentation.
• Strong organisational, time management and multitasking abilities.
• Good command of English, both written and spoken.
• Proficiency in Mandarin is an added advantage for coordination with China-based suppliers and partners.
• Comfortable working independently and taking ownership of assigned responsibilities.
• Proficient in Microsoft Excel, PowerPoint, Canva and other project management tools.
• Able to work flexible hours, including weekends and public holidays during event periods.
• Able to commit to the full 3-month contract.

Pay: RM4,500.00 - RM5,500.00 per month

Benefits:

• Free parking

Experience:

• Event planning: 2 years (Required)

Willingness to travel:

• 50% (Required)

Work Location: In person