Tica Climate Solutions Malaysia Hiring! Full Time Account Receivable Executive in Negeri Sembilan - Ricebowl

About the Role

We are looking for a detail-oriented and proactive AR & LMW Compliance Coordinator to support our Finance and business operations.

This role is responsible for ensuring the accuracy, timeliness, completeness and traceability of Accounts Receivable (AR) and LMW-related records and reporting. You will work closely with Sales, Finance, Supply Chain and other departments to perform reconciliations, monitor outstanding issues, maintain compliance documentation and follow up on discrepancies until closure.

The successful candidate should be comfortable working with data, documentation, SAP/CRM systems and cross-functional stakeholders, with a strong sense of ownership and attention to detail.

What We're Looking For

• Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, Supply Chain, Customs, or a related discipline.

• Experience in Accounts Receivable, Finance Operations, Accounting or Compliance will be an advantage.

• Experience with LMW, import/export documentation, SST or customs-related processes is highly advantageous.

• Familiarity with SAP and/or CRM systems.

• Strong skills in reconciliation, data checking and documentation management.

• Good analytical skills with strong attention to detail.

• Able to identify discrepancies and follow up proactively until resolution.

• Good communication and coordination skills, with the ability to work effectively across departments.

• Strong sense of ownership, responsibility and confidentiality.

• Able to work independently, prioritise tasks and meet deadlines.

Important Responsibility Boundary

This role is responsible for data accuracy, document completeness, reconciliation, discrepancy analysis and issue follow-up.

Final decisions regarding whether a transaction should be classified as local sales, whether an LMW condition has been breached, or whether additional tax/duty is required will remain subject to Management and/or professional adviser review.

The position holder is not expected to independently provide legal or tax conclusions without appropriate authorisation.

Key Responsibilities

1. Accounts Receivable (AR) & Sales Operations

• Verify customer invoices against delivery and shipment records to ensure accuracy.

• Perform incoming payment/receipt recognition and maintain accurate AR records.

• Monitor and maintain AR Aging and follow up on outstanding balances.

• Perform monthly customer reconciliation covering Sales, Billing and Collection.

• Reconcile and maintain records across SOA, SAP and CRM.

• Follow up on overdue payments and outstanding customer balances.

• Track Credit Notes, deductions, discrepancies and payment differences through to resolution.

• Review sales orders and contract terms to identify potential billing or commercial issues.

• Support factory direct sales activities, including contract terms and quotation-related matters.

• Monitor China factory finished-goods trading business, including process flow, transfer pricing (TP), margin and freight tracking.

• Prepare and maintain a monthly Outstanding List and ensure timely follow-up on unresolved items.

2. LMW Compliance & Reporting

• Perform regular reconciliation of K1, K2 and K9 documentation and records.

• Maintain accurate import and export records.

• Track local sales transactions and ensure supporting documentation is complete.

• Perform SST reconciliation and support related reporting requirements.

• Monitor and track LMW ratios and relevant operational indicators.

• Prepare supporting information for M1 and M2 submissions/reports.

• Support year-end preparation for M4 and other LMW-related requirements.

• Maintain proper filing of approved documents, permits, licences and supporting records.

• Maintain and follow up on the LMW Pending Issue List.

• Ensure all LMW data has a clear source, is accurate, complete and submitted on time.

• Identify discrepancies promptly, communicate findings to relevant stakeholders and follow up until closure.

3. Finance & Operations Support

• Provide back-up support for finance and operational activities when required.

• Supervise and maintain proper documentation for scrap disposal activities.

• Perform three-way matching and posting review for procurement invoices.

• Maintain material cost prices and support cost estimation in SAP.

• Assist with other finance, compliance and operational assignments as directed by Management.

Key Performance Areas

You will be expected to demonstrate strong performance in the following areas:

• AR / Sales Order / Invoice Accuracy & Timeliness

  • Accurate and timely processing of sales orders, invoices, receipts, AR Aging and CRM/SAP records.

  • Prompt resolution and follow-up of exceptions.

• Customer Reconciliation

  • Complete monthly reconciliation of sales, billing and collection.

  • Ensure every discrepancy has a clear reason, responsible owner and action plan.

• LMW Monthly Reporting

  • Timely preparation of K1/K2/K9 reconciliation, import/export records, local sales tracking, LMW ratio monitoring and M1/M2 supporting documents.

• Documentation & Compliance Control

  • Maintain an organised and up-to-date Data Room, Document Master and Compliance Tracker.

  • Ensure documents can be retrieved quickly and traced back to their original source.

• Issue Follow-up & Resolution

  • Maintain clear records of issues, owners, actions, deadlines and status.

  • Proactively follow up before deadlines and escalate critical matters when necessary.

• Proactive Communication

  • Provide clear updates and weekly work planning.

  • Identify potential risks early and communicate them to Management without waiting for follow-up.

• Document Control & Traceability

  • Ensure working papers, file names, document versions and data sources are properly maintained and traceable.

• Annual Leave
• Medical Leave
• Health Insurance
• Compassionate Leave
• Company Activities
• Marriage Leave
• Performance Bonus
• Professional Career Development
• Salary Increment
• Staff Appreciation & Rewards
• Medical and Hospitalisation Leave
• EPF
• SOCSO
• EIS