Resignation Letter Template: What to Include? What to Avoid?
Leaving a job, regardless of the reason, presents an opportunity to solidify a positive connection with your current employer. A good resignation letter should clearly state you're leaving, thank them for the experience, and offer help during the transition.
This article explores the key elements of a professional resignation letter and provides examples for your reference.
What to Include in a Professional Resignation Letter
Keep it Simple: There is no need to overcomplicate your resignation letter. It should contain just four key elements:
1. Resignation and Last Day:
Be direct and clear. State your position and the date your employment will end.
You do not need to explain your reasons for leaving here.
Example:
Dear Jeff,
Please accept this letter as formal notification that I am resigning from my position as a marketing analyst at Lemon Inc. My last day of employment will be two months from today, on Wednesday, May 7, 2024.
2. Expressing Gratitude:
Thank your employer for the opportunity to work there.
Briefly mention some of the positive aspects of your experience or skills you've gained.
Even if you're not happy about leaving, maintaining a positive tone is crucial. Remember, professional relationships can be valuable for future opportunities.
Example:
I want to express my sincere gratitude for the opportunity to work here for the past 23 months. I've appreciated the chance to learn about marketing strategy and audience analysis from you and the team. I'll certainly take these valuable skills with me as I move forward in my career.
3. Offering Assistance During the Transition:
Briefly express your willingness to help ensure a smooth handover of your responsibilities.
Don't make unrealistic promises, but show your professionalism by offering support.
Example:
During the next two months, I'm happy to assist with wrapping up my current projects and training other team members as needed. Please let me know if there are any specific ways I can contribute to a smooth transition.
4. Conclusion:
End your letter with a professional closing.
Wish the company success and express your openness to staying in touch.
Example:
I wish Apple Sdn Bhd continued success in the future. Please feel free to reach out if needed.
Sincerely,
Peter
What Not to Include in Your Resignation Letter
While a resignation letter is a chance to express thank you and professionalism, there are some things you should avoid mentioning:
1. Details about Why You're Leaving:
This isn't the forum to discuss your reasons for moving on. Keep it positive and focus on the future.
2. Details about Where You're Going:
There's no need to disclose your next career move in your resignation letter.
3. Complaints:
Refrain from negativity. This is a chance to leave on a good note, not air grievances.
4. Overly Specific Instructions:
We appreciate your help with the transition, but be sure not to micromanage your replacement. Your manager will handle the handover process.
5. Rambling:
Keep your letter concise and focused on the three key elements mentioned earlier.
6. Generic Template (without personalization):
Personalize your letter to show respect and appreciation for your time with the company.
Resignation Letter Template
Template 1: New Opportunity (Fill in the bracketed sections)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager Name]
[Manager Title]
[Company Name]
[Company Address]
Dear [Manager Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Work] (two weeks from today).
I have recently been presented with a new opportunity at [Company Name] (optional) that aligns well with my long-term career goals in [mention relevant field]. This was a difficult decision, as I have truly enjoyed my time at [Company Name]. I am grateful for the opportunity to have learned and grown in this role, particularly [mention a specific skill or experience you gained].
During the next two weeks, I am committed to ensuring a smooth transition. I am happy to assist with training my replacement and completing any outstanding projects. Please let me know how I can best support the team during this time.
Thank you again for the opportunity and the experience at [Company Name]. I wish you and the company continued success in the future.
Sincerely,
[Your Name]
▶️How much should I get paid?
Click to compare your current salary with the market salary using the Ricebowl salary checker.
Template 2: Role Not a Good Fit (Fill in the bracketed sections)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager Name]
[Manager Title]
[Company Name]
[Company Address]
Dear [Manager Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Work] (two weeks from today).
After careful consideration, I have decided to pursue a new opportunity that better aligns with my career aspirations in [mention relevant field]. I want to express my sincere gratitude for the past [Number] years at [Company Name]. I appreciate the support and guidance I received from you and the team.
During the next two weeks, I am committed to ensuring a smooth handover. I am happy to assist with training my replacement and documenting any outstanding projects. Please let me know how I can best support the team during this time.
I wish you and the company all the best in the future.
Sincerely,
[Your Name]
▶️How much should I get paid?
Click to compare your current salary with the market salary using the Ricebowl salary checker.
FAQ on Resignation Letter :
- How can I write a good resignation letter?
- You may follow the above tips or create one using the Ricebowl Resignation Letter template - How do I write a letter of resignation notice?
- Resignation letter & Resignation notice is similar
