Bank reconciliation: Reconcile bank statements and monitor transactions for discrepancies.
Administrative support: Manage filing, organize financial documents, handle correspondence with vendors, and perform general administrative tasks for the accounting team.
Any other adhoc jobs in relation to Finance Department from time to time as assigned.
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Negotiate favorable terms and conditions with suppliers while maintaining professional and ethical standards.
Process purchase requisitions and purchase orders for materials and services in compliance with company policies, standards, and operational capabilities.
Administer purchase orders by maintaining files, managing correspondence, and ensuring accurate documentation of all procurement activities.
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- Candidates must possess a recent Diploma/Degree in Quantity Surveying, Construction Management, or related field, fresh graduates are welcome to apply- Solid understanding of VO processes and post-contract cost management- Able to read and interpret construction drawings, specifications, and contract documents- Knowledge of standard forms of contract (e.g. PAM, JKR, CIDB) is an advantage- Proficient in Microsoft Excel for cost tracking, VO registers, and reporting- Highly organised with strong attention to detail — able to manage multiple live projects simultaneously- Good communication skills — able to liaise professionally with clients, site teams, and internal departments- Able to work independently and take full ownership of assigned projects- Mandarin proficiency preferred
Liaise with internal departments and external service providers to obtain and follow up on required customs documentation.
Prepare and submit excise duty declarations through the designated customs portal, ensuring timely and accurate filing.
Perform monthly reconciliation of customs and excise reports with the Finance Department and Customs records to ensure data accuracy and resolve discrepancies.
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To check finished goods receiving, issued and loading condition.
Assist with administrative duties such as preparing Goods Received Notes, updating inventory databases, and responding to inquiries from customers, suppliers and internal use.
Keep the warehouse clean and organized, including sweeping floors, removing debris, and maintaining aisles and storage areas free from obstructions.
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Order Fulfillment: Ensure production plans are aligned with customer delivery requirements. Coordinate with QA and Warehouse teams to ensure timely shipments.
Cross-Functional Coordination: Liaise with various departments on planning-related matters. Address material shortages and urgent customer requirements promptly.
Data Analysis and Reporting: Prepare and analyze production and inventory reports. Monitor key performance indicators (KPIs) and support monthly management reporting.
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Maintain a working relationship with the commercial team and Service Manager to advise of activity/changes related to sales opportunities in assigned territory.
Maintain daily communications with customers to ensure resolutions and proper follow-ups.
Administrative responsibilities such as prepare and maintain accurate customer service logs, internal service records, diagnostics updates, customer install base, spare part inventory and other management reports in a timely manner.
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