Worker Onboarding & Welfare: Assist with the arrival coordination, medical check-ups (FOMEMA), insurance coverage, and proper documentation of incoming foreign workers.
Record Keeping: Establish and maintain secure, highly organized digital and physical personnel files for all foreign employees.
HR Administration: Provide general support to the HR department, including updating employee databases and preparing standard employment documentation.
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Reception Duties: Greet visitors, answer phone calls, manage mail and courier deliveries, and redirect them as needed.
Office Management: Supervise daily office functions, including managing office supplies, maintaining equipment, and ensuring the overall organization of the office.
Document Management: Organize and keep both physical and digital files orderly, ensuring records are current and easy to access.
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High-Stakes Advisory & Governance: Act as the ultimate subject matter expert on employee relations and compliance issues. You will lead the resolution of complex, high-risk cases, applying sound judgement and a strong command of employment legislation to manage issues effectively. You will also partner with business leaders to ensure that all People practices are culturally aligned, legally robust, and reflective of our core values.
Data-Led Insights & Functional Innovation: Leverage people data to surface trends, diagnose risks, and present evidence-based recommendations to leadership. You will proactively identify opportunities to improve how the Business Partnering function operates and lead the implementation of process improvements in collaboration with other People & Culture sub-functions.
Engagement & Change Management: Lead the delivery of engagement strategies, change management initiatives, and organisational development programmes within your portfolio. This includes facilitating workshops and communications that strengthen culture and support teams through change.
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Drive and support business transformation initiatives within the assigned portfolio, particularly in change management and communication efforts involving people impact.
Collaborate closely with relevant HR Centres of Excellence (COEs) to plan and lead the implementation of HR frameworks, processes and initiatives, including development planning, annual performance and salary review exercises, capability development and employee engagement programmes.
Oversee day-to-day people operations, including hiring, onboarding/offboarding, data management, reporting & analytics, employee relations and grievance handling, in collaboration with relevant HR teams.
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Assist request and prepare bank drafts, insurance guarantees, FOMEMA medical certification and all other related documentations for Immigration Office.
Assist ensure all foreign workers’ passports are valid throughout their employment period with the company assist them on their passport renewal.
Work hand-in-hand with HR and Admin Officer to conduct orientation and to handle disciplinary problems and grievances of foreign worker to ensure the company policies are clearly understood and adhere to.
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