Reception duties : Greet and assists visitors and clients, directing them to appropriate personnel or departments. Handle incoming phone calls and emails.
Scheduling : Assist with scheduling meetings, appointments, and events. Prepare and distribute relevant materials and agendas.
Record keeping : Maintain organized and up-to-date files and records, including both physicals and digital formats.
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Assist the CFO in inventory valuation, stock-related analysis, and other financial matters as required.
Liaise and coordinate with external auditors, tax agents, company secretaries, bankers, government authorities, and other statutory bodies on accounting and financial matters.
Monitor and coordinate quarterly and year-end physical stock counts, ensuring proper procedures are followed and discrepancies are identified and addressed.
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Identify, report, and follow up on non-conforming materials, products, or processes to ensure timely resolution.
Support customer witness inspections, quality audits, and product verification activities when required.
Ensure compliance with the Company's Quality Management System (QMS), Environmental Management System (EMS), and Occupational Health & Safety Management System (OHSMS).
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Support customer inspections, product verification, and other quality-related evaluation activities.
Prepare, maintain, and control quality documentation, including Material Test Certificates (MTC), Product Quality Plans (PQP), inspection reports, and related records.
Conduct supplier evaluations, site inspections, and quality audits to ensure compliance with established standards.
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Handle foreign employee administration, including work permit applications, renewals, cancellations, and relevant supporting documents.
Coordinate employee training and development activities, including HRDF grant applications, claims submission, training arrangements, and maintenance of training records.
Manage monthly payroll processing and ensure accurate and timely submission of statutory payments and contributions, including EPF, SOCSO, EIS, and PCB/LHDN.
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