This is a full-time on-site role for an Administrative Assistant located in Glenmarie, Shah Alam. The Administrative Assistant will be responsible for providing clerical support, managing phone communications, assisting executives with administrative duties, and maintaining efficient office operations.
Qualification
Candidates with SPM or Diploma qualifications are welcome to apply, as these meet the requirements for this position. Proficiency in Mandarin is required.
Greet and receive visitors (internal and external) at the front desk, verify their appointments where necessary, and direct them to the designated meeting rooms, waiting areas or other locations. Keep the Executive Secretary ("ES") informed of visitors' arrival and meeting arrangements.
Receive, screen and direct incoming telephone calls professionally, taking accurate messages and ensuring timely follow-up where required.
Ensure proper completion of visitors' registration records (where applicable), verify visitor access and prevent unauthorised persons from entering the office premises.
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Help with administration of visa expiry report by reminding consultants and open renewal service jobs in ORBIS upon receipt of authorization from clients.
Assist with invoice preparation and collection.
To assist in the administration of RA and CORE as follows:
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