Ensure the correct distribution of documents and drawings to respective stakeholders, including clients, subcontractors, and internal teams, based on the agreed Document Distribution Matrix (DDM) .
Perform quality checks on documents to ensure they meet project and Technip Energies' requirements .
Prepare a weekly progress report on document control activities .
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Prepare and process staff claims for the project team, ensuring accuracy, compliance with company policies, and timely submission.
Update and maintain document tracking tables to ensure all relevant project documents are properly listed, monitored, and retrievable.
Prepare and update Goods Received Notes (GRN) to verify deliveries, ensuring that goods received match purchase orders and are recorded accurately.
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Support the review and revision of departmental ISO-related policies and guidelines (P&G). Ensure all Document Control and Archiving manuals are updated to reflect current best practices and organizational improvements.
Execute the implementation of Electronic Document Management Systems (EDMS) across all project sites.
Execute and drive the digitisation of project records and optimize the use of online forms (including RFWI) to enhance operational efficiency.
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Compile and maintain documentation including SOP, SIS Flowchart, Procedures, Work Instruction, Forms, Letters and any documentation within the Company.
Reviewing and improving documents required by QMS ISO 9001/IATF 16949 including Quality Manual, standard operating procedures (SOP), work instructions (WI) and the associate implementation forms/check sheets.
Establish, implement, maintain, and continually improve Integrated Management System (IMS) compliance to Quality Management Systems (ISO 9001:2015), Occupational Health and Safety Management Systems (ISO 45001:2018), and Management System for Private Security Operations (ISO 18788:2015)
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Compile and maintain documentation including SOP, SIS Flowchart, Procedures, Work Instruction, Forms, Letters and any documentation within the Company.
Reviewing and improving documents required by QMS ISO 9001/IATF 16949 including Quality Manual, standard operating procedures (SOP), work instructions (WI) and the associate implementation forms/check sheets.
Establish, implement, maintain, and continually improve Integrated Management System (IMS) compliance to Quality Management Systems (ISO 9001:2015), Occupational Health and Safety Management Systems (ISO 45001:2018), and Management System for Private Security Operations (ISO 18788:2015)
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