You will manage project document control by uploading, issuing, updating, and organizing drawings and reports to ensure accurate and timely communication with clients, contractors, and internal teams.
Responsibilities
Upload and issue all incoming and outgoing project drawings, documents, and TQRs to maintain accurate project records
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Ensure all post contract project control (cost control function) works in compliance with contract and owner’s internal requirements.
During contract execution period, provide cost control and contract works, including but not limited to payment management, change management and claims management (cost) and final account settlement management, in accordance with the project contract strategies and arrangement.
Lead the third-party QS or cost consultant to implementing the post contract cost control works, eg. the (Cost) Variation and cost claims, progress payment claim, and final account in project implementation.
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• Full/part-qualified accounting qualification or Bachelor's degree (B. A.) from four-year College or University; or three years related experience and/or training; or equivalent combination of education and experience.
• Hotel accounting experience is essential, operational experience is also preferred but not essential.
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Maintaining document archives – Both electronic & Hard Copy while ensuring all records-management activities adhere to good practices, policies and legal requirements
Fulfilling document retrieval requests
Conducting periodic audits to ensure adherence to document control process and procedure
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Administer project document management systems utilised by MISC, Shipyards, Contractors and Clients.
Manage the registration, review workflow, revision control, distribution and archival of project documents, drawings, technical submissions, correspondence and contractual records.
Coordinate document transmittals and monitor document status throughout project execution.
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You will be responsible for maintaining the APAC safeguarding risk and controls matrix for the APAC entities
You will be the first point of escalation of discrepancies identified by the Reconciliations team for safeguarding reconciliations and provide SME advise on their resolution and treatment
You will be involved in the incidents management process and link incidents to control failures, which will enable senior management to see themes within the control environment
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Accountable for a regional business generating approximately US$350 million in annual revenue (FY25) while leading a high-performing finance organization of approximately 15 professionals to deliver operational excellence, regulatory compliance, and sustainable value creation.