The Assistant Contract Manager is responsible for managing pre-contract and post-contract activities, including cost control, contract administration, and commercial management for construction, maintenance, and renovation projects. The role also ensures compliance with contractual requirements, proper documentation, and effective management of project-related risks in accordance with company policies and procedures.
GENERAL OPERATIONS SUPPORT Support daily business operations across all departments (office and site coordination support). Assist in ensuring smooth workflow between administration, finance, HR, and project teams. Coordinate operational tasks as assigned by management. Ensure all operational instructions from management are properly executed and followed up.
ADMINISTRATIVE SUPPORT Handle general administrative tasks including filing, documentation, and record keeping. Prepare letters, memos, forms, and internal documents as required. Manage office supplies, stationery, and basic operational needs. Support internal communication between departments.
PAYMENT & DOCUMENT FOLLOW-UP Assist in monitoring and following up on payment-related documentation. Coordinate with finance/admin team for invoice submission, payment status, and verification process. Follow up outstanding documents from staff, vendors, and project teams. Ensure all supporting documents are complete before submission for approval/payment.
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Handle procurement tasks for office supplies and equipment, including (but not limited to) purchasing, quotation preparation, processing, distribution, etc.
Manage general administrative functions, such as subcontract agreements and claims.
Maintain accurate and confidential records and databases.
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Hands-on experience in Accident Investigation, including root-cause analysis, incident reporting, and implementation of corrective and preventive actions.
Relevant diploma or degree in Safety, Environmental Science, Engineering, or a related field; recognized safety certifications (e.g., NEBOSH, OSHA, IOSH, or equivalent) are an advantage.
Knowledge of local occupational safety and health regulations and standards, with the ability to interpret and apply them on-site.
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