a) Focuses on office-based administrative tasks, customer service, documentation, and supporting various business functions such as finance, marketing, and operations.
Physical Stamina: High energy and stamina to walk the active site, climb scaffolding, endure outdoor site weather, and support ad-hoc night-shift concrete pouring duties.
Core Skills: Excellent command of written English and Bahasa Malaysia to handle formal JKR correspondence. Highly proficient in interpreting complex structural drawings.
GENERAL OPERATIONS SUPPORT Support daily business operations across all departments (office and site coordination support). Assist in ensuring smooth workflow between administration, finance, HR, and project teams. Coordinate operational tasks as assigned by management. Ensure all operational instructions from management are properly executed and followed up.
ADMINISTRATIVE SUPPORT Handle general administrative tasks including filing, documentation, and record keeping. Prepare letters, memos, forms, and internal documents as required. Manage office supplies, stationery, and basic operational needs. Support internal communication between departments.
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· Expense Verification & Compliance: Review employee expense claims and supplier invoices for accuracy, completeness, proper authorization, and compliance with company policies and SST requirements where applicable.
· Accounts Payable Reporting: Prepare weekly and monthly AP Aging Reports, monitor outstanding payables, and assist in managing the company's cash flow by ensuring timely settlement of liabilities.
· Vendor Management: Maintain accurate vendor master records, liaise with suppliers on payment-related inquiries, and support the onboarding of new vendors.
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* Coordinate with engineers, architects, and other stakeholders to ensure seamless integration of electrical systems with other disciplines.
* Perform project planning, budgeting, and scheduling, and track progress to ensure timely completion.
* Ensure that electrical systems are correctly implemented in accordance with the project specifications and provide technical support during construction and commissioning phases.
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