Coordinate and onboard vendors for reactive and planned works and manage sub-contractor paperwork.
Review processed invoices and ensure accurate cost center coding. Coordinate the billing application, calculating margins, raising invoices, and submitting to clients. Work closely with site teams and head office, ensuring accurate processing of quotations and purchase orders.
Review and approve maintenance billing invoices and projects as per contracted agreements. Ensure consistent delivery of core operational and financial outputs on the account....
Ensure all contracts, statements of work, purchase orders, variations, and change orders for the contract or line of business are issued on CBRE-approved templates and the agreed framework terms.
Review contract documents once issued by the client, checking scope, pricing, payment terms, and key provisions against the approved template, the agreed framework, and the quotation submitted.
Identify departures from the approved position and liaise with the client to correct them, escalating material deviations as required....
Maintain positive client relationships and conduct meetings on unresolved facility issues.
Prepare and manage capital projects, operating budgets, and variance reports.
Perform facility inspections quality assurance following local, state, and federal regulations. Suggest operational efficiencies, repairs, and upgrade opportunities....
Perform general clerical duties including distributing office faxes and packages and ordering office supplies.
Track incoming and outgoing packages, mail, and freight. Arrange messenger service as needed. Arrange hospitality services for guests such as transportation, tickets, reservations, etc.
Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion....